Degree Analyst, Graduate School and OSSP

Department

Job Posting Title

Job Description

The Graduate School at Fort Hays State University is looking for a Degree Analyst, who will be a key member of the Graduate School team at FHSU. This role ensures the accuracy, integrity, and compliance of graduate student records, provides essential support for degree completion processes, and serves as a resource for students, faculty, and staff regarding graduate programs.

Key Responsibilities

• Effectively communicate The Graduate School policies and procedures to students, advisors, and department chairs, ensuring consistent and clear guidance.
• Provide graduate students with current program information, advising them on file status, The Graduate School deadlines, and time limits for completing their degree.
• Monitor student progress toward degree completion by reviewing program requirements and comparing them to academic history.
• Evaluate and transfer approved graduate coursework from other institutions to Fort Hays State University.
• Communicate with academic advisors, program coordinators, department chairs, and/or students regarding students’ progress toward their degrees.
• Process degrees upon the completion of all requirements, prepare diploma orders each semester, and manage the mailing of diplomas to graduates.
• Guide graduate students on the processes regarding completion of theses and field studies in accordance with The Graduate School standards.
• Review and approve the format of submitted theses and field studies and provide instructions for uploading final versions to the FHSU Forsyth Library repository.
• Assist in The Graduate School’s role in the Commencement Ceremony, including preparing and editing the graduate section of the commencement program each fall and spring semester completing these tasks independently while providing periodic updates to The Graduate School Director.
• Maintain the accuracy, security, and confidentiality of all Graduate School records and files in compliance with university policies and regulations.
• Utilize Workday and other technical systems to run reports and analyze data.
• Proactively address problem enrollments by contacting advisors, departments, and students to resolve discrepancies.
• Collaborate with staff, executive leadership, student employees, and other stakeholders to support the strategic initiatives of The Graduate School.
• Perform other duties as assigned to meet the evolving needs of The Graduate School.

Minimum Qualifications:

• Two-year college or technical degree in a relevant field.
• At least one year of experience working with audits, databases, or similar systems.

Preferred Qualifications:

• Bachelor’s degree from an accredited institution.
• Experience handling confidential information.
• Ability to collaborate and work with a team, as well as demonstrated success working independently.
• Excellent oral and written communication skills with strong attention to detail.
• Demonstrated dependability and strong customer service experience.
• Ability to work with a diverse clientele, to establish and maintain effective working relationships, and to handle the demands of multiple deadlines and interruptions.

Other Requirements:

• Applicants must be currently authorized to work in the United States at the time of employment.
• Applicants must be able to travel within and outside the state of Kansas.

Wage: $16.63 an hour

Appointment Date: Start date to be determined after acceptance of an offer and completion of a criminal background check.

Application Priority Deadline: February 4, 2025

Benefits: To review out competitive benefit package, please visit FHSU Benefits.

Application Process: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.

Required Application Documents: Applicants must submit a cover letter, resume or CV, and names and contact information for three professional references.

Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact:

Name: Dr. Keith Bremer

Email: kabremer@fhsu.edu

Phone: (785) 628-4321

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.

Salary : $17