What are the responsibilities and job description for the Office Administrator position at Festival International de Louisiane?
About the Role
Festival International de Louisiane is looking for a detail-oriented, tech-savvy Office Administrative Assistant to support our small but mighty team year-round. This is a part-time position that grows significantly in the spring as we gear up for our annual festival in April — one of the largest free outdoor music and arts festivals in the United States.
If you love staying organized, thrive in a fast-paced environment when things heat up, and have a soft spot for Festival International, we'd love to hear from you.
Schedule & Hours
- Year-round (June–February): 10–15 hours per week
- Festival season (March–May): 30–40 hours per week
- Flexible scheduling available outside of festival season
Responsibilities
Year-Round Administrative Support
- Manage and reorder office supplies to keep the office running smoothly
- Review and enter bills and invoices into QuickBooks
- Assist the Executive Director with tracking and organizing grants, including deadlines, reporting requirements, and documentation
- Support annual compliance tasks including sales tax reporting, payroll coordination, and other recurring obligations
- Maintain organized digital and physical filing systems
Festival Season Support (March–May)
- Scale up support across departments as the April festival approaches
- Assist with logistics and coordination with third-party vendors
- Manage travel arrangements for artists — flights, hotel rooms, ground transportation, and itineraries
- Support staff with scheduling, communication, and event coordination tasks as needed
What We're Looking For
- Highly organized with strong attention to detail
- Comfortable with technology — you pick up new software quickly and don't shy away from web-based tools
- Experience with QuickBooks (or similar accounting software) preferred
- Experience with grant tracking or nonprofit administration a plus
- Able to shift gears and increase availability during festival season
- Reliable, proactive, and a good communicator
- Festival International lover? That's a bonus.
Pay: $19.00 - $21.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Application Question(s):
- Do you have any Quickbooks or other accounting software experience? If so, please clarify:
- Describe your experience with / thoughts about Festival International:
- Does this type of schedule work for you? 10-15 hours per week throughout the year, scaling up to 30-40 in the Spring? If so, why would this work for you?
Experience:
- Administrative: 2 years (Preferred)
Work Location: In person
Salary : $19 - $21