What are the responsibilities and job description for the Project Coordinator position at Fessler & Bowman Inc?
75-80% travel is required for this position with paid home rotations. The initial travel will be to a project located in TX, with future project locations to be determined.
Founded in 1963 by Don Fessler & George Bowman, Fessler & Bowman, Inc. has grown from a residential flatwork & basement wall contractor to a top 100 Commercial Concrete Contractor recognized across the nation. Keeping customer satisfaction as our fundamental core value has allowed Fessler & Bowman, Inc. to prosper for more than six decades.
Our Culture & Philosophy:
Fessler & Bowman is a fast-paced and culture-focused industry leader in specialty concrete and civil earthwork. When we talk about culture at F&B, it is not just a plaque hanging in our lobby. Our values are our driving force and have allowed us to build a phenomenal team delivering best-in-class products to our customers.
- Open & Constructive
- Take Pride in Our Product
- Relentless Commitment
- Care About Our Customers
- Team Success
Summary:
The Construction Project Coordinator supports project managers, superintendents, and field teams by coordinating project activities, maintaining documentation, and ensuring smooth communication between stakeholders. This role helps keep projects on schedule, organized, and compliant with company and client requirements.
Key Responsibilities:
Project Coordination
- Assist with planning and scheduling project activities, meetings, and site operations.
- Coordinate communication between subcontractors, vendors, field staff, and management.
- Take lead in efforts to keep jobsite trailers orderly, stocked of needed supplies, and well maintained
- Assist in travel and living arrangements for travel employees as needed
Documentation & Reporting
- Maintain up-to-date project files, logs, and records in company systems as requested by
Project Leadership. - Assist with preparation of project status reports and closeout packages.
Procurement & Budget Support
- Support procurement by obtaining quotes and coordinating the delivery of materials and
equipment as requested by Project Leadership. - Assist with tracking budgets, invoices, purchase orders, and cost reports for office
supplies, trailers, buggies and other items as requested. - Monitor subcontractor compliance with contracts, insurance, and safety documentation.
Site & Operational Support
- Coordinate site access, deliveries, and logistics with field supervision.
- Assist with safety documentation, inspections, and compliance tracking.
- Support project meetings, walkthroughs, and inspections as requested by Project Leadership.
- Assist field leadership in timesheets, expense reports, and small tools and material requests.
Communication & Client Support
- Serve as a point of contact for routine project inquiries.
- Support project managers in preparing client updates and presentations.
- Help maintain positive relationships with clients, subcontractors, and internal teams.
Qualifications:
- Prior experience in construction administration, project coordination, or related field preferred.
- Understanding construction processes, documents, and terminology.
- Strong organizational and time-management skills.
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Excellent written and verbal communication skills.
- Ability to handle multiple tasks in a fast-paced environment.
- Ability to report onsite to a job trailer on a daily basis, with periodic Saturdays required as
requested. A paved path to the trailer may not always be accessible. Accommodation options will be considered.
Essential Skills:
- Document control & attention to detail
- Scheduling and planning
- Problem-solving & proactive follow-up
- Ability to contribute to a safe and collaborative environment with trades people, project management, company executives
- Collaboration across field and office teams
- Proficiency in MS Office (Excel, Word, Outlook)
Travel:
Travel is required for this position. Travel may include, but is not limited to, travel from office to various job sites. Fessler and Bowman will compensate for travel when applicable.
Work Environment:
As a Project Coordinator, you will be subject to various work environments. Environments include but are not limited to the following: office and field settings, high/low temperatures, areas close to traffic, loud and frequent noises, confined spaces, heights, indoor/outdoor settings.
Benefits:
Fessler & Bowman is proud to provide eligible Team Members with the following benefits:
- Medical, dental and vision insurance
- 401k with company contributions
- Paid Holidays and Paid Time Off
Recruitment Process:
The recruitment process will include a phone screen, in-person meeting, and a pre-employment background check and drug test.
Fessler & Bowman is an Equal Opportunity Employer