What are the responsibilities and job description for the IVF Coordinator position at Fertility Specialists of Texas?
About Fertility Specialists of Texas
Fertility Specialists of Texas (FST) provides compassionate, individualized fertility care to patients across the Dallas-Fort Worth area, with locations in Plano, Rockwall, and Frisco. Our team combines advanced reproductive technology with a patient-first approach, supporting individuals and families at every step of their fertility journey.
The Role
The IVF Coordinator RN/LVN educates, assists, and provides individualized, compassionate care to patients throughout their IVF and FET fertility treatment cycles. Working closely with physicians and clinical staff, this full-time role reports to the Clinical Operations Manager and Clinical Operations Director. We're looking for a clinically skilled, detail-oriented nurse who can balance hands-on patient care with strong coordination and communication across teams.
What You'll Do
You'll be hands-on with patients from the start of their cycle through completion, coordinating care across the clinical, embryology, and billing teams. Core responsibilities include:
- Educate patients on IVF and FET procedures, testing, and treatment plans
- Coordinate required lab testing, obtain consent forms, and review and educate patients on results
- Schedule and track patient IVF and FET procedures and testing
- Develop and maintain patient monitoring flowsheets, ensuring thorough care documentation and comprehensive review of medical records
- Collaborate with physician, clinical, embryology, and billing staff to coordinate patient care and treatment plans
- Assist in monitoring clinic operations, including PACU/OR procedures, medication management, administering injections, and collecting blood, urine, and tissue samples
- Review and implement physician orders and treatment cycle plans
- Correspond with patients via phone, portal, and email, acting as a liaison between patients and physicians and providing emotional support, including prompt response to patient emergencies
- Perform ultrasounds and IUI procedures, maintain sterile treatment areas, and participate in training staff within the same job class or lower
What We're Looking For
- High School Diploma or equivalent required
- RN or LVN with active certification/licensure required
- Active ACLS/BLS/CPR certification required
- Minimum of two years of professional experience in a clinical setting preferred
- Previous fertility coordination experience preferred
- Phlebotomy experience preferred
- Strong understanding of IVF procedures, protocols, and fertility treatments, with the ability to educate patients on processes, medication administration, and treatment plans
- Compassionate, patient-centered approach, with the ability to prioritize tasks, manage schedules, and maintain detailed records
- Proficient with EMR systems and Microsoft Office; able to travel to other locations as needed
Schedule
This is a full-time role, Monday through Friday, 7:00 AM to 4:00 PM, based in Southlake, TX with some work at our Baylor location. The role includes a Saturday rotation (half day) approximately every 4 to 6 weeks at our Plano office, participation in a holiday rotation, and an on-call rotation.
Join Us
At Fertility Specialists of Texas, you'll join a team dedicated to guiding patients through one of the most meaningful journeys of their lives with clinical excellence and genuine compassion. We offer competitive compensation and benefits in a collaborative, patient-centered environment where your clinical expertise directly shapes the patient experience.