What are the responsibilities and job description for the Disbursments Specialist 1 position at Ferris State University?
| Position Title: | Disbursments Specialist 1 | |
| Location: | Big Rapids (Main Campus) | |
| Department: |
56300 - Disbursement Office |
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| Advertised Salary: | $20.45 pursuant to the FSU and CTA/MEA-NEA Agreement | |
| Benefits: |
Comprehensive benefit package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position. Clerical Tech Association (CTA) |
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| FLSA: | Non-Exempt | |
| Temporary/Continuing: | Continuing | |
| Part-Time/Full-Time: | Full-Time | |
| Union Group: | Clerical-Technical Association (MEA-NEA) | |
| Term of Position: | 12 Month | |
| At Will/Just Cause: | Just Cause | |
| Summary of Position: | Support the Finance department, focusing on Accounts Payable with additional responsibilities in expense management, purchasing card administration, and their respective software applications. | |
| Position Type: | Staff | |
| Required Education: | Satisfactory completion of two years of post-secondary study in accounting and/or office administration or equivalent experience. The listed requirements are representative of the knowledge, skills, and/or abilities required. Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of related work experience equals one year of education. |
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| Required Work Experience: | One year of work experience using ERP systems Intermediate-level experience in the Microsoft 365 suite of applications with a focus on Excel. |
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| Required Licenses and Certifications: | ||
| Physical Demands: |
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| Additional Education/Experiences to be Considered: | Fundamental accounting understanding/bookkeeping. Experience with integrated ERP systems. Candidates with expertise in the Banner Finance-Accounts Payable module and Concur Expense Management Software administration are preferred. |
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| Essential Duties/Responsibilities: | * Monitor phone and email correspondence for designated contact areas. * Maintain and assemble data into and from University systems. Utilize data to prepare reports, lists, and tables using spreadsheet and word-processing applications. * Provide fundamental customer service and escalation as needed. * Research, answer, or refer inquiries from campus stakeholders regarding policy and procedure. Support compliance and enforcement efforts. * Maintain the confidentiality of sensitive information. * Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically. * Special project support. * End-user policy compliance, assistance, and support for the expense management system and purchasing cards. * Day-to-day student management and training. * Maintenance of Accounts Payable, Purchasing Cards, and Concur measures for decision- making, efficiency, and optimization. * Process & Data ownership of Accounts Payable, including: o Data entry o Validation o Payment Disputes o Returned payments o Vendor interaction o 1099 reporting * Full participation in optimizing the Accounts Payable, Concur, and Purchasing Card processes. * Support critical Disbursements RFP submission, Card Services, and Expense Management. * Webpage and Ferris360 management for Accounts Payable and Disbursements. * * Carries out responsibilities in accordance with university policies and applicable laws. * Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically. * Support, promote, and develop university student enrollment and retention initiatives. * Any other duties assigned within the position classification area. |
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| Marginal Duties/Responsibilities: | Train and support clerical, student, or adult part-time employees. | |
| Skills and Abilities: | * A positive, solution-focused attitude. * Excellent time management and organization skills. * Exceptional written and verbal communication skills. * A focus on customer service that is reliable and proactive under pressure. * Strong interpersonal skills and the ability to be a team player. * Strong attention to detail and accuracy. * Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences. |
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| Required Documents: |
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| Optional Documents: | ||
| Special Instructions to Applicants: | Transcript 1 (OPTIONAL): Applicants can attach a copy of an unofficial transcript of satisfactory completion of two years of post-secondary study in accounting and/or office administration, or equivalent experience. Transcript must include: Institution name, applicant name, date degree attained, and degree awarded. Finalists will be required to submit an official transcript. |
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| Initial Application Review Date: |
July 13, 2026 | |
| Open Until Position is Filled?: | No | |
| Posting Close Date: |
July 12, 2026 | |
| EEO Statement: | Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement. | |
| Click here to learn more about working at FSU and KCAD. | ||
Salary : $20