What are the responsibilities and job description for the Legal Secretary Receptionist position at Ferrer Goldfine Law Group?
We are looking for a motivated and organized individual to fill the role of Administrative Assistant/Receptionist at our boutique estate planning law firm. This position offers a unique opportunity to work in a dynamic legal environment, combining paralegal and administrative tasks to support our attorneys (3) and enhance the overall efficiency of our practice.
SPANISH SPEAKING PREFERRED
Key Responsibilities:
- Manage front desk operations, including answering phone calls, responding to emails, etc.
- Maintain the firm's appointment calendar, ensuring efficient scheduling of attorney and client meetings.
- Handle general office tasks, such as photocopying, scanning, and filing documents.
- Assist with billing and invoicing processes as needed.
- Provide exceptional customer service to clients, addressing inquiries, and maintaining a positive client experience.
- Assist clients with basic information regarding transaction & estate planning procedures and document requirements.
- Organize and maintain client files, ensuring all documents are up-to-date and easily accessible.
- Coordinate and schedule client meetings, execution of documents, consultations, and follow-up appointments.
Salary : $18 - $20