Executive Personal Assistant

The Ferraro Law Firm, P.A.

Location: Miami, FL (Brickell / Fisher Island)

Position: Personal Assistant to Shareholder

Schedule: Full-Time | Flexibility Required

Travel: Occasional Domestic Travel, Including Martha's Vineyard, MA

About the Position

The Ferraro Law Firm, P.A. is seeking a highly dependable, professional, and experienced Personal Assistant to provide direct support to a shareholder of the firm. This position requires a trustworthy, resourceful, and proactive individual who can manage a wide range of personal, household, transportation, and property-related responsibilities.

The ideal candidate is exceptionally organized, discreet, flexible, and comfortable handling both routine errands and hands-on tasks. This is a dynamic position requiring someone who takes initiative, exercises sound judgment, and can be relied upon to handle responsibilities independently and efficiently.

Key Responsibilities

Personal Assistance & Transportation

• Provide reliable chauffeuring and transportation services for the shareholder as needed.
• Coordinate and complete personal errands, including picking up and delivering personal belongings, packages, and other items throughout Miami and surrounding areas.
• Handle bank deposits and other financial errands with accuracy, discretion, and accountability.
• Assist with personal appointments, deliveries, and miscellaneous daily needs.
• Maintain vehicles in clean, presentable, and operational condition, including coordinating routine maintenance when necessary.

Property Management & Oversight

• Oversee and supervise maintenance, repairs, renovations, and other work performed at the shareholder's property on Fisher Island.
• Coordinate with contractors, vendors, maintenance personnel, and service providers to ensure work is completed properly and on schedule.
• Monitor the progress and quality of property-related projects and communicate updates as needed.
• Assist with moving, arranging, and transporting furniture, household items, and personal belongings.
• Coordinate deliveries, installations, and household service appointments.
• Conduct property inspections and ensure the residence is properly maintained and prepared as directed.

Travel & General Support

• Be available for occasional travel to Martha's Vineyard, Massachusetts, to assist with property-related matters and personal needs.
• Assist with coordinating travel logistics and handling responsibilities while traveling.
• Provide support with special projects, personal requests, and other assignments as needed.
• Remain flexible and responsive to changing priorities, including occasional evenings or weekends when necessary.

Qualifications & Requirements

• Previous professional experience as a Personal Assistant, Executive Personal Assistant, or in a similar private household support role is required.
• Verifiable professional references from previous employers are required.
• Valid driver's license with an excellent driving record.
• Ability to successfully complete job-related background and driving record screenings, consistent with applicable law.
• Demonstrated history of reliability, professionalism, discretion, and sound judgment.
• Strong organizational and time-management skills with the ability to manage multiple responsibilities.
• Excellent communication and interpersonal skills.
• Comfortable supervising contractors, vendors, and property maintenance activities.
• Ability to safely perform physical tasks, including moving furniture and lifting household items, with appropriate assistance or equipment when necessary.
• Willingness and ability to travel domestically, including to Martha's Vineyard, as needed.
• Flexibility to accommodate changing schedules and occasional last-minute requests.
• Ability to maintain strict confidentiality regarding the shareholder's personal, professional, and financial affairs.

Ideal Candidate

We are looking for someone who is:

• Extremely dependable: Consistently punctual, available, and committed to fulfilling responsibilities.
• Trustworthy and discreet: Understands the importance of confidentiality when working closely with a high-level executive.
• Professional and polished: Maintains a professional appearance, demeanor, and attitude.
• Hands-on and resourceful: Willing to assist with everything from driving and errands to moving furniture and overseeing household projects.
• Proactive and independent: Anticipates needs, solves problems, and completes tasks without constant supervision.
• Flexible and adaptable: Comfortable with a position where daily responsibilities may vary significantly.

What We Offer

• Opportunity to work directly with a shareholder of an established Miami law firm.
• Varied responsibilities and a dynamic work environment.
• Competitive compensation commensurate with experience and qualifications.
• Long-term opportunity for the right individual.

How to Apply

Interested candidates should submit an updated resume highlighting relevant personal assistant, executive support, household management, or property oversight experience.

Applicants must be prepared to provide professional references and undergo applicable background and driving record screenings.

We are seeking a reliable, trustworthy, and dedicated professional who takes pride in providing exceptional personal assistance and can become a valued, long-term member of our team.