What are the responsibilities and job description for the Full -Time Administrative & Bookeeping Assistant position at Ferguson Excavating?
Position Overview:
This Full-time Administrative & Bookkeeping Assistant will help ensure smooth daily operations in our office. This roll involves general clerical work, supporting our field teams with documentation, and handling basic financial tasks such as invoicing and data entry, payroll and customer relations.
It is ideal for someone who is organized, self-motivated and comfortable working in a construction-related environment.
Key Responsibilities:
Enter data from jobs to include: employee time tracking, equipment usage, material usage and other information for that project.
Assist with accounts payable and receivable entries
Prepare invoice and track payments. (Paperwork experience associated with Bid jobs is helpful)
Maintain employee and vendor records in relation to current jobs in progress
Support management with scheduling, email correspondence and other secretarial tasks
Perform general office duties including filing, scanning and answering phone calls
Manage and organize project documentation and job files
Qualifications:
Prior administrative or bookkeeping experience required. (construction/excavation/asphalt industry experience is a plus)
Proficient in Quickbooks and Microsoft Office
Strong attention to detail and accuracy
Excellent communication and organizational skills
Ability to handle sensitive information with confidentiality
High school diploma or equivalent required. Accounting or business degree is a plus
Working Conditions:
Office setting with other secretaries and estimators
Casual but professional environment
Typical working hours are 7:00am or 8:00am—5:00pm
Pay:
Pay of $25.00-$28.00/hour (depending on experience)
Health Insurance plan and a 401K plan are offered
License/Certification
Drivers license required
Drug and Alcohol testing will be done prior to the 1 day of work
Pay: $25.00 - $28.00 per hour
People with a criminal record are encouraged to apply
Ability to Commute:
- Alexandria, MN 56308 (Required)
Ability to Relocate:
- Alexandria, MN 56308: Relocate before starting work (Required)
Work Location: In person
Salary : $25 - $28