What are the responsibilities and job description for the Payroll Specialist position at Fenner Precision Polymers?
Key Responsibilities
Qualifications
Associate’s degree (A.A.) or equivalent from two-year college or technical school; and a minimum of 2 years payroll processing experience and/or training. Working knowledge of HRIS/Payroll systems such as ADP, Workday or UKG is required. Ability to lead larger scale projects. Knowledgeable in Payroll tax and wage and hour laws. Knowledgeable in multi-state payroll processing and union plans. Solid understanding of benefits and accounting as it relates to payroll processing. Intermediate level Microsoft Office knowledge, especially Excel, is required. Must be able to work in a team environment and have good communication skills. Must be Customer Service focused and able to work with a variety of different people and duties. Must have experience:
- Manage bi-weekly and weekly payroll.
- Audit and approve payroll workflows.
- Review timecards for accuracy, trouble shoot issues, run reports, review and correct data to ensure data integrity before processing payroll.
- Run post payroll reports and upload data to vendors, help with payroll reconciliation, GL accuracy, copy and file payroll supporting documents.
- Process wage garnishments and notify agencies of terminations.
- Responsible for completing Unemployment and verification of employment forms.
- Reconcile quarter and year-end tax filing processes and reporting.
- Work with Ultimate Software Group (UKG) to resolve tax issues and work directly with local, state and federal agencies as needed.
- Participate/represent HR during internal and external payroll audits.
- Design, generate and maintain Business Intelligence (BI) reports for HR, Finance and Operations as requested.
- Ensures compliance with federal, state and local legal requirements by being knowledgeable of existing and new legislation, enforcing adherence to requirements and advising management on current or future actions.
- Maintain payroll and time management modules in UKG and work closely with UKG to resolve issues such as: WFM Troubleshoot timecard calculation issues; WFM PTO workflow changes; WFM Schedule update/changes; UKG PRO add/update GL accounts and mapping.
- Train new employees on time management and UKG navigation.
- Responsible for troubleshooting time clocks and working with IT to ensure functionality.
- Maintain all payroll-related work instructions by writing and updating procedures as needed.
- Work closely with associates and managers to resolve system and payroll questions. Provide a high level of customer service to all associates.
- Perform a final review of all aspects of payroll prior to submission.
- Training and mentoring HR team members regarding payroll, UKG and general HR processes and procedures.
- Maintain and Promote Fenner Precision Polymers Values and Behaviors at all times.
Qualifications
- Handling multiple tasks and priorities
- Working independently with little direction
- Managing confidential information
- Self-starter; willing to research; attend training/webinars; find solutions and think creatively.
- Must be able to maintain high level of confidentiality
- American Payroll Association Certificate (APA) preferred-Certified Payroll Professional or Fundamental Payroll Certification