Events Director

Position Summary:

The Events Director is responsible for overseeing the usage of the facilities and resources at
Fellowship Bible Church. This role will provide support to staff, volunteers, and community leaders
in planning and executing events.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following:

• Serve as administrator of eSpace platform for church-wide calendar and work
orders. Ensure accuracy, train staff in usage of program and implement software updates
• Schedule HVAC for WLR campus (Tracer Synchrony)
• Schedule doors for WLR campus (Atrium)
• Oversee the van/shuttle schedule on eSpace and ensure staff have completed necessary steps
to complete approval.
• Advise and assist staff and volunteers in planning and executing events
• Coordinate details of all events, communicating with other support teams, ministry
representatives and facilities staff
• Handle requests from organizations and individuals regarding use of the facility and
grounds, and when appliable serve as church hostess for such events
• Maintain event forms (Formstack)
• Review weekly bulletin and all CRF’s for event accuracy
• Manage office moves
• Oversee furnishings of offices, meeting rooms and replace furniture throughout building as
necessary.
• Manage hospitality budget
• Maintain hospitality closet
• Oversee tablecloth usage
• Oversee contracted services for indoor plants, shred bins in workrooms and tablecloth
laundering
• Plan and oversee decoration of plaza for Christmas, Easter and other special events
• Asist with planning for calendar year – best practice for calendaring events, review for
conflicts, schedule and run meetings between Operations, Childcare, Production and
Ministries each spring during the planning process
• Other related duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities):

Education and Experience:

• College Education required

Knowledge and Skills:

• Proficient in Microsoft Office and Outlook platforms
• High leadership capacity and an eagerness to grow and learn in this area as well
• Constant learner who is eager to grow in ministry and leadership
• Strong verbal and written communication skills
• Able to listen well and understand other’s plans and goals
• Willingness to quickly learn other platforms and programs including eSpace, Yodeck, Atrium,
Tracer Synchrony, Visio, Ministry Platform and Formstack
• Able to initiate and drive projects to completion with minimal oversight
• Strong organization and administrative abilities
• Able to balance multiple tasks in an effective and efficient manner
• Serves and interacts well with staff, volunteers, members and guests

Spiritual Requirements:

• Committed to Fellowship Bible Church’s mission, values, and beliefs
• High relational capacity and a servant’s heart
• Handle confidential information in a Christ like and professional manner
• A heart to serve the Lord and grow his Kingdom
• If not a member of Fellowship Bible Church, will commit to going through the membership
process
• Regular involvement in Fellowship Bible Church activities and events
• Signed acknowledgement of Fellowship Bible Church’s “Confession of Faith” form
• Signed acknowledgement to policies and procedures as stated in Fellowship Bible
Church’s Employee Manual
• Living out the spiritual principles outlined in the “Code of Conduct”

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this position. Reasonable accommodations may be made
to enable individuals with disabilities to perform the functions. While performing the duties of this
position, the employee is regularly required to talk or hear. The employee frequently is required to use
hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to
stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to
40 pounds. Specific vision abilities required by this position include close vision, distance vision, and the
ability to adjust focus. The noise level in the work environment is usually low to moderate.

Work Schedule:

• 40-45 hours/wk, usually Sun-Thurs with flexibility for evening and weekend events