What are the responsibilities and job description for the Legal Secretary/Receptionist position at Fellerman & Ciarimboli Law?
Job Overview
The Legal Secretary Receptionist greets clients, answer phones, schedule appointments, handle administrative tasks, and perform basic legal clerical duties. This position requires a high level of confidentiality due to the sensitive nature of legal information handled.
Responsibilities include:
- Client interaction: Greet clients in person and on the phone, directing them to the appropriate staff member.
- Appointment Scheduling: Managing attorney calendars by scheduling appointments, rescheduling as needed, and sending appointment reminders.
- Phone Management: Answering and directing phone calls, taking messages, and transferring calls to the appropriate party.
- Administrative tasks: Maintaining client files, copying/scanning documents, distributing mails, and managing office supplies.
- Legal document preparation: Preparing basic legal documents like correspondence, forms, and court filings under attorney supervision.
- Data entry: Entering client information into the firm’s database.
- Billing support: Assist with the billing process.
- Confidentiality: Maintaining strict confidentiality regarding client information and legal matters.
- Other duties as assigned.
Required Skills and Competencies:
- Excellent communication and interpersonal skills to interact effectively with clients and colleagues.
- Strong organizational skills to manage appointments, files, and administrative tasks efficiently.
- Attention to detail to ensure accuracy in data entry and document preparation.
- Proficient in Microsoft Office Suite and legal practice management software.
- Ability to multitask and prioritize in a fast-paced environment.
- Basic understanding of legal terminology and procedures.
- Associate/Certificate in paralegal or legal secretarial studies preferred.
How to Apply: Interested candidates are invited to submit their resume, cover letter, and salary requirements.
Work Location: In person
Pay: Dependent upon education and experience
Work Location: In person