Accounts Payable / Administrative Assistant

Accounts Payable / Executive Assistant

Full-Time | $25/hour | 40 Hours per Week

We are looking for a highly organized, detail-oriented Accounts Payable / Executive Assistant to join our team. This position is ideal for someone who is comfortable working with numbers, reviewing financial information, staying organized, and helping keep day-to-day office operations running smoothly.

Key Responsibilities

• Review, analyze, and organize incoming bills and invoices
• Verify invoices for accuracy and identify discrepancies or unusual charges
• Process and schedule vendor payments accurately and on time
• Communicate with vendors regarding invoices, payments, billing questions, and account discrepancies
• Review employee timecards and assist with payroll preparation and processing
• Assist with unemployment claims and related documentation
• Perform data entry and maintain accurate, organized filing and recordkeeping systems
• Provide day-to-day administrative and executive support as needed
• Assist with improving office organization, procedures, and internal processes
• Maintain confidentiality when handling company, financial, and employee information

Qualifications

• Previous experience in accounts payable, payroll, or office administration preferred
• Strong attention to detail and ability to identify billing discrepancies
• Strong computer and data-entry skills
• Proficient with standard office programs
• Excellent organizational and time-management skills
• Ability to prioritize responsibilities and meet deadlines
• Dependable, trustworthy, and able to work independently
• Experience with payroll/timekeeping systems is a plus

Schedule & Compensation

• Full-Time: 40 hours per week
• $25.00 per hour
• Standard schedule: Monday–Friday, 9:00 AM–5:00 PM
• Opportunity to work from home on Fridays after training and once comfortable in the position
• We are also open to discussing alternative schedules, including:
• Sunday–Thursday
• Longer days Monday–Thursday with a modified Friday schedule

Benefits

• Health Benefits
• 401(k) eligibility after 6 months of employment
• 2 weeks of paid vacation after 1 year of employment

We are looking for someone who will take ownership of the accounts payable process while also being willing to assist with payroll, filing, organization, and general administrative responsibilities. The right candidate will be proactive, reliable, and comfortable working in a fast-paced office environment.

Pay: $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Executive administrative support: 4 years (Required)
• Accounts Payable: 4 years (Required)
• Payroll: 2 years (Required)

Ability to Commute:

• Thornwood, NY 10594 (Required)

Work Location: In person

Benefits:

Salary : $25