Executive Assistant to Dental Practice Owner (Full-Time)

Job Summary
We are a busy, privately owned, multi-location dental practice group seeking a full-time Executive Assistant to the Owner. This is a fast-paced, hands-on role supporting both business and personal matters. You will help keep a multi-practice owner and practitioner organized, on schedule, and focused by managing day-to-day tasks and handling logistics. This position is ideal for someone tech-savvy, highly organized, and excited to learn dental practice management.

Duties

• Maintain strict confidentiality for all personal, business, and patient-related information
• Complete the owner's assigned tasks for day-to-day business and personal needs
• Manage calendars: schedule and confirm meetings, appointments, and internal staff meetings
• Help manage email: draft simple responses, flag priorities, and keep communication organized
• Coordinate travel for conferences, CE courses, business trips, and personal travel
• Prepare and organize documents, spreadsheets, basic reports, and presentations
• Learn and use dental and practice management software for scheduling, reports, and patient communication
• Assist with basic data entry and tracking of key business metrics
• Enter chart notes as dictated by the practitioner
• Support implementation of systems, checklists, and processes for smoother operations
• Help with marketing tasks: posting updates, basic social media support, flyers, and event announcements
• Coordinate with external vendors as needed
• Assist with planning staff meetings, CE events, and team appreciation activities
• Handle occasional personal tasks: appointments, reservations, errands, and simple household logistics
• Travel with the owner between practice locations and to occasional off-site meetings
• Perform other duties as assigned

Requirements

Required

• Comfortable with fast task-switching and multitasking in a dynamic environment
• Strong computer skills
• Ability to learn new software quickly, including dental and practice management systems
• Some experience or comfort with advertising and marketing
• Strong organization skills and attention to detail
• Strong written and verbal communication skills in English
• Professional, reliable, and able to maintain a positive attitude under pressure
• Must have reliable transportation and be able to travel between practice locations
• Comfortable working in and around a clinical setting
• Bachelor's degree or higher

Preferred

• Previous experience as a personal assistant, executive assistant, office manager, or similar role
• Experience in a dental or medical office
• Experience supporting a small business owner or executive
• Familiarity with basic marketing tools (e.g., Canva, email marketing platforms, social media scheduling)

Schedule

• Full-time, at least 40 hours per week
• Primarily Monday–Friday
• In-person role at practice locations and traveling with the owner
• Early mornings, evenings, or weekends may be required for travel, events, or urgent needs

Benefits

• Medical insurance
• Dental benefits
• 401(k) retirement plan
• Paid vacation
• Paid holidays
• Full-time, long-term role with opportunities to learn practice management and grow with the business

Pay Range

• $30–$40 per hour, depending on experience and qualifications
• Full-time hourly role; overtime paid in accordance with applicable laws

Pay: $30.00 - $40.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Application Question(s):

• Do you have reliable transportation and the ability to travel between multiple dental practice locations as needed?
• Are you able to work in person full-time (approximately 40 hours/week) and occasionally adjust your schedule for early mornings, evenings, or weekends for travel, events, or urgent needs?
• How many years of experience do you have in a Personal Assistant, Executive Assistant, Office Manager, or similar support role?
• Do you have prior experience working in a dental, medical, or other clinical setting?
• Please rate your overall computer skills (email, calendar, spreadsheets, document creation, basic troubleshooting).
• Which software tools have you used regularly?
• Do you have any experience with marketing or advertising tasks (e.g., social media posts, simple flyers, email campaigns, event announcements)?
• This role requires frequent task-switching in a fast-paced environment. How comfortable are you with managing multiple priorities at once?
• This position involves handling both business-related and personal tasks for the practice owner (e.g., scheduling, travel, errands, simple household logistics). Are you comfortable supporting both personal and professional needs?
• This role requires strict confidentiality with personal, business, and patient-related information. Have you worked in a role where confidentiality and discretion were critical?
• If offered the position, how soon would you be able to start?

Education:

• Bachelor's (Required)

Language:

• English (Required)

Work Location: In person

Salary : $30 - $40