What are the responsibilities and job description for the Safety and Fleet Manager position at Federal Warehouse Company?
Job Title: Safety and Fleet Manager
Reports To: COO
Location: East Peoria, IL
FLSA Status: Salary Exempt
Position Summary
The Safety and Fleet Manager is responsible for developing, implementing, and managing companywide safety programs and overseeing all fleet equipment for a transportation and warehousing organization. This role ensures compliance with federal, state, and local regulations, promotes a strong safety culture, minimizes risk, and maintains fleet efficiency, reliability, and cost control.
Key Responsibilities
Safety Management
- Develop, implement, and continuously improve safety policies, procedures, and training programs for drivers, warehouse staff, and yard personnel.
- Ensure compliance with DOT, FMCSA, OSHA, and other applicable regulatory requirements.
- Conduct regular safety audits, inspections, and risk assessments for fleet and warehouse operations.
- Investigate accidents, incidents, injuries, and near-misses; determine root causes and implement corrective actions.
- Lead safety meetings, safety committees, and toolbox talks.
- Manage workers’ compensation claims, return‑to‑work programs, and safety‑related documentation.
- Track, analyze, and report safety KPIs, trends, and regulatory metrics.
Fleet Management
- Oversee daily fleet equipment, including vehicle assignments, availability, utilization, and lifecycle planning.
- Manage preventive maintenance programs to ensure vehicles, forklifts, and trailers are safe, compliant, and operational.
- Coordinate with maintenance vendors, leasing companies, and internal technicians.
- Monitor vehicle inspection reports, maintenance records, and repair costs.
- Oversee fuel programs, telematics, ELD systems, and GPS tracking tools.
- Develop and manage fleet budgets, cost‑control initiatives, and replacement strategies.
Driver & Equipment Compliance
- Ensure driver qualification files, licensing, medical cards, and training records are accurate and current.
- Monitor hours of service, ELD compliance, and driver performance.
- Implement corrective action and coaching for unsafe driving behaviors.
- Maintain compliance files for vehicles, trailers, and powered industrial equipment.
Training & Leadership
- Develop onboarding and recurring safety training for drivers and warehouse employees.
- Coach supervisors and operations leaders on safety best practices.
- Partner with HR and Operations on disciplinary actions related to safety violations.
- Promote a proactive safety culture across all departments.
Qualifications
Required
- Bachelor’s degree in Safety, Transportation, Logistics, Business, or a related field or equivalent experience
- 5 years of experience in fleet management, transportation safety, or warehouse safety
- Strong knowledge of DOT/FMCSA regulations and OSHA standards
- Experience managing accident investigations and compliance programs
- Proficiency with fleet management systems, ELDs, and safety reporting tools
- Strong analytical, organizational, and communication skills
- Valid driver’s license (CDL preferred but not required)
Preferred
- Safety certifications (CSP, ASP, CDS, or equivalent)
- Experience in multi‑site transportation and warehouse operations
- Experience managing insurance claims and audits
- Familiarity with forklift and warehouse equipment safety programs
Physical & Work Requirements
- Ability to inspect vehicles, trailers, and warehouse environments
- Occasional travel between terminals and warehouses
- Ability to respond to accidents or incidents outside normal business hours, as needed
Key Performance Indicators (KPIs)
- Accident frequency and severity rates
- DOT/OSHA audit results
- Vehicle downtime and maintenance costs
- Compliance scores and inspection pass rates
- Safety training completion rates
Why Join Us
- Opportunity to lead and shape safety culture
- Direct impact on operational efficiency and risk reduction
- Collaborative operations environment
- Competitive pay and benefits