SECRETARY-MANAGEMENT ASSISTANT

Position: Secretary - Management Assistant, GS 9

Division: Newark Field Office

Location: Newark, NJ

Working Hours:

Monday - Friday

8:00am - 5:00pm

Hours may vary based on the needs of the office.

Salary: GS 9: $66,757.00 - $86,780.00

Full Performance level: GS 9

Number of Positions Available:1

Duration: Full Time/Permanent

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

Key Requirements

• Must be a U.S. citizen
• Must be able to obtain a Top Secret-SCI clearance
• Some travel may be required
• Selectee will be required to complete a Confidential Financial Disclosure Report, OGE-450 annually
• Selectee will be required to complete form FD-887, Request for Access to Sensitive Compartmented Information (SCI)

Mission Statement:

The mission of the FBI is to protect the American People and uphold the Constitution of the United States.

Major Duties:

• Controls the manager's appointments, answers telephones, and screens all calls and visitors.
• Schedules and coordinates meetings, appointments, and travel arrangements; prepares agendas and information for trips.
• Reviews incoming correspondence and determines whether it should be brought to the manager's attention or handled personally.
• Conducts research projects and prepares reports; proofreads and edits correspondence/documents.
• Screens publications, regulations, and directives which may be important to the office or members of the staff.
• Serves as principal administrative support position in the office of the ASAC.
• Substitutes in the absence of the secretary to the Special Agent in Charge (SAC).
• Performs related duties, as required.

Qualifications and Evaluations

Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

Your application will be evaluated and rated under the FBI’s Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status.

Your application will then be placed in one of three categories: Most Competitive, Competitive, or Least Competitive. Names of candidates in the Most Competitive category will be sent to the hiring official for employment consideration. Veterans’ preference will be applied.

All applicants will be rated on the following Competencies:

• Administrative/Organizational Policies and Procedures
• Clerical
• Communication
• Customer Service
• Information Management
• Organizing and Planning
• Problem Solving/Judgment

Specialized Experience (SE):

GS 9: Applicant must possess at least one (1) year of specialized experience equivalent to the GS 8 grade level. SE is defined as follows:

• Reviewed correspondence to ensure conformance with format, grammar, and current policies and regulations.
• Researched policies to provide advice on administrative procedures and requirements.
• Gathered, organized, and maintained information on a variety of automated and/or manual systems.
• Acted as a point-of-contact for internal and external personnel; assessing and addressing questions or conflicts and providing appropriate direction.

Education

Education may not be substituted for Specialized Experience.

How to Apply

For detailed instructions related to applying, uploading documents, withdrawing an application or updating your application, please review instructions on