Admissions & Records Specialist

Position Information

Job Title

Admissions & Records Specialist

Classification Title

Rank

Tenure Information

Job Description

Under the direction of the Director of Admissions & Records/Registrar, provide lead responsibility for assigned daily operations of the Admissions & Records Office; update and maintain student information system elements in Banner, including Student module processes, Self Service, validation tables, reports, student and faculty web portals, forms, and related components; develop training manuals for web portals and supervise training sessions for faculty, staff, and students; manage student academic history data including evaluation of official transcripts, posting transfer credits; process grade changes, assessment of academic standing, and posting of degrees; oversee International Student and support Student Athlete Eligibility compliance; interpret and apply laws and regulations that govern the Admissions & Records Office; perform duties of the Student Accounts and Admissions & Records Technicians, and related duties as assigned.

Required Qualifications

• Associate Degree with coursework in business, or related discipline: AND
• One (1) years of customer service record keeping or related experience;

OR

• Any combination of education and experience which would provide the required qualifications for the position.
• Knowledge of federal and state regulations that govern community colleges

Desirable Qualifications

• Demonstrated sensitivity to and understanding of the diverse academic and socio-economic, cultural, disability, and ethnic backgrounds of community college students and staff
• Coursework or high-level experience with relational databases such as Access or Banner
• Modern office practices and procedures, experience with the MS Office Suite; strong Excel skills

Essential Duties

• Interprets and communicates complex policies, procedures, and information associated with Federal, State, College, and Family Educational Rights and Privacy Act (FERPA) applicable to admissions, registration, residency requirements, student accounts, and student records
• Assist with the oversight of the Student Information System (Banner); sets up and maintains validation tables, forms, beginning and ending term process, and reports for the Student Module
• Develops SIS training materials and manuals and supervises training sessions for faculty, staff, and students
• Identifies and corrects duplicate identifications in the Banner database
• Oversees all activities related to special enrollments and Instructional Service Agreements
• Supports the Registrar with the verification of student athlete eligibility; eligibility orientations; assists with evaluating student eligibility forms for compliance; support the assignment of athletic coding in banner, weekly eligibility reports and processing Student Athlete Tracer Reports; assists with the input and submitting of the electronic Team Eligibility Reports to the 3C2A
• Oversees the distribution and review of instructor's class rosters; manages the processing of instructor's drops, census rosters, final grade and positive attendance rosters
• Maintains student academic history data including grade changes, incompletes, academic renewals, academic dismissal, transfer credits, and academic honors
• Assist and participates in the certification of candidates for degrees and certificates
• Processes international student's applications, enters information into the SEVIS database, issues I-20's, monitors compliance for international student's continued eligibility, beginning of each term verifies and processes registered students within the SEVIS database, and issues transfer requests
• Performs all the duties of the Admissions & Records Technicians, including processing registration forms, adds/drops, overrides, attendance, dual enrollments, identification cards, explaining and applying admissions and registration procedures and regulations; collects fees and applies payments to student accounts; distributes parking permits; applies holds; closes and balances cashier sessions
• Assist the Student Accounts Specialist with daily reports, balancing monies, running the daily Feed to Finance and Aging Report, serves as backup for processing refunds, and performs all duties in their absence
• Provides lead responsibility for the Admissions & Records front lines, supervises and provides work direction to the department in the absence of the Director/Registrar
• Supervise student employees
• Assists with maintaining CCCApply and the fraudulent application process.
• Represents Admissions and Records at off-campus events; may travel in and out of district

Preferred Qualifications

Compliance Physical Characteristics

The physical abilities involved in the performance of essential duties with or without reasonable accommodations are:

Physical Demands Summary

• Manual dexterity to operate keyboards and manipulate papers
• Speech and hearing to communicate effectively with individuals
• Vision to read text, forms and computer screens
• Bending and reaching to stock forms
• Lifting up to 15 pounds to stock forms

This work is performed primarily in an office setting.

Salary Range

$4,939 - 6,260/monthly

Opportunity Type

Permanent

Perm %

100

Perm Mo

12

Salary : $4,939 - $6,260