What are the responsibilities and job description for the Project Assistant position at FBT Gibbons?
FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 25 offices, we support clients ranging from large multinationals to mid-sized businesses and growth-oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve.
At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you’ll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions.
We are currently seeking a Project Assistant to provide research, retrieve copies of documents from government offices and courts and provide assistance to attorneys and paralegals as needed. This one-year role is designed for aspiring law students eager to gain real-world experience in a fast-paced legal setting. You will work alongside attorneys, contribute to a variety of legal projects, and gain practical insight into the day-to-day practice of law. This position provides a strong foundation for individuals preparing for the next step in their legal careers.
The ideal candidate has a high level of initiative and motivation, excellent verbal and written communication skills, and the ability to prioritize job tasks and multi-task with minimal supervision.
This position is based in our Louisville office.
Key Responsibilities
FBT Gibbons offers a competitive salary and a comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long-term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. Benefit offerings and eligibility vary by location and are subject to applicable plan terms and legal requirements.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Applicants must be authorized to work in the United States without current or future employer sponsorship. FBT Gibbons does not provide visa sponsorship for this position
At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you’ll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions.
We are currently seeking a Project Assistant to provide research, retrieve copies of documents from government offices and courts and provide assistance to attorneys and paralegals as needed. This one-year role is designed for aspiring law students eager to gain real-world experience in a fast-paced legal setting. You will work alongside attorneys, contribute to a variety of legal projects, and gain practical insight into the day-to-day practice of law. This position provides a strong foundation for individuals preparing for the next step in their legal careers.
The ideal candidate has a high level of initiative and motivation, excellent verbal and written communication skills, and the ability to prioritize job tasks and multi-task with minimal supervision.
This position is based in our Louisville office.
Key Responsibilities
- Document production review and indexing.
- Maintain and organize files and electronic databases, organize documents and compile binders.
- Review and summarize deposition transcripts.
- Review, index, and summarize FOIA productions from the IRS.
- Assist with court filings.
- Prepare PowerPoint presentations for speaking engagements.
- Prepare Power of Attorney, Transcript Request Forms and various other forms for the IRS.
- Assist with Retirement Plan Compliance Review and electronic paperwork review.
- Assist with trial preparation and trial exhibits.
- Assist with Request for Proposal and client pitch projects.
- Obtain copies of new complaints regarding current/potential clients, and copies of signed orders not mailed (Motion Hour orders).
- Search case files at Circuit Court for pleadings or orders missing from FBT Gibbons files, as well as possible pleadings filed by other parties.
- Search county records for old wills and probate cases.
- Obtain copies of deeds and probate files, certified copies of wills, and search records for estate trusts.
- Handle the recording of deeds, releases, covenants, easements and mortgages with the County Clerk.
- Bachelor's degree and 1 year of experience required.
- Advanced skills in Microsoft, Excel and database software.
- Knowledge of court procedures and rules in Kentucky.
- NetDocs (document management system) experience is preferred but not required.
- Previous research experience would be considered a plus – background searches, lien searches, social media searches, etc.
- Must have own reliable transportation as some travel (mostly local) will be required from time-to-time.
- Ability to build rapport quickly with internal and external contacts.
- This position will require frequent trips by foot between federal offices.
- Innovative thinking – must be able to anticipate needs to successfully manage demands.
- A flexible and team-oriented disposition.
- A willingness to strive for the highest quality of client service possible.
FBT Gibbons offers a competitive salary and a comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long-term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. Benefit offerings and eligibility vary by location and are subject to applicable plan terms and legal requirements.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Applicants must be authorized to work in the United States without current or future employer sponsorship. FBT Gibbons does not provide visa sponsorship for this position