CLE/Bar Compliance Assistant

FBT Gibbons LLP is a national law firm focused on serving companies operating and investing in the middle market. With nearly 1,500 employees across 25 offices, we support clients ranging from large multinationals to mid-sized businesses and growth-oriented startups across the United States. Our teams collaborate across departments and geographies to deliver excellent service to our clients, colleagues, and the communities we serve.

At FBT Gibbons, diversity enriches our vibrant culture and empowers our teams to achieve more together. We welcome talented professionals who bring valuable skills, a collaborative mindset, and a shared commitment to helping our firm and clients thrive. Here, you’ll make meaningful contributions, collaborate with exceptional colleagues, and build a career that grows with your skills and ambitions.

We are currently seeking a CLE/Bar Compliance Assistant to serve as a key resource for attorneys by managing Continuing Legal Education (CLE) accreditation, compliance reporting, and bar licensure tracking.

The ideal candidate is detail oriented, highly organized, and comfortable managing multiple deadlines while supporting attorney compliance and licensure requirements across jurisdictions.

This position can be based in Cincinnati, OH; Louisville, KY; or Newark, NJ.

Key Responsibilities

• Maintain and track attorney Continuing Legal Education (CLE) accreditation, credit tracking, and compliance records across multiple jurisdictions.
• Support the accreditation process for firm sponsored CLE programs, including preparing and submitting applications to state bar boards.
• Monitor CLE and bar compliance deadlines and proactively notify attorneys of upcoming requirements or deficiencies.
• Retrieve, prepare, and distribute CLE and bar compliance reports for attorneys, firm leadership, and practice groups.
• Serve as the primary point of contact for CLE and bar related inquiries, responding to routine questions and escalating issues as appropriate.
• Maintain accurate records of attorney licenses, bar statuses, jurisdictional requirements, and annual good standing checks.
• Coordinate logistics for internal CLE programs, including attendance tracking, materials distribution, and evaluations.
• Maintain and reconcile attorney and user data within CLE tracking systems and CLE resources.
• Assist with onboarding and offboarding processes related to attorney bar licensure and compliance.
• Collaborate with internal teams, including Finance, Marketing, and the Office of Legal Affairs, to support compliance related initiatives and external CLE programs.
  
  

Job Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• Minimum one year of related experience; professional services experience preferred.
• Intermediate technology skills, including proficiency with Microsoft Office applications such as Excel, Word, PowerPoint, and Outlook.
• Ability to handle confidential and sensitive information with the appropriate discretion.
• High attention to detail and strong organizational skills, with the ability to follow established processes and identify opportunities for improvements.
• Strong written and verbal communication skills with the ability to collaborate with individuals at all levels of the firm.
• Ability to draft correspondence and effectively present information in one-on-one and small group situations to attorneys, clients, and other individuals.
• Ability to deliver exceptional client service, demonstrate flexibility, adapt to changes, and be team oriented.
  
  

FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

FBT Gibbons offers a competitive salary and a comprehensive benefits package, including health care coverage (medical, dental, and vision), life insurance, short- and long-term disability, paid parental leave, employee wellbeing and EAP programs, paid time off, and a 401(k) retirement plan with employer matching and profit-sharing. Benefit offerings and eligibility vary by location and are subject to applicable plan terms and legal requirements.

The pay range for this role accounts for the wide range of factors considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. For applicants physically based in Newark, a reasonable estimate of the current range is $26.00 - $29.00 hourly. Actual pay will be determined based on skills, relevant experience and other job-related factors, consistent with applicable employment laws.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Applicants must be authorized to work in the United States without current or future employer sponsorship. FBT Gibbons does not provide visa sponsorship for this position.