What are the responsibilities and job description for the Purchasing Agent position at Fazio Mechanical Services?
Job Summary
Fazio Mechanical Services is seeking a proactive, detail-oriented, and highly organized Purchasing Agent to support our refrigeration service operations. This position plays a critical role in ensuring our technicians have the materials, equipment, and supplies needed to safely and efficiently complete work across our operating regions.
The Purchasing Agent will be responsible for sourcing and procuring refrigeration equipment, HVAC materials, tools, parts, PPE, and related services while maintaining strong supplier relationships and cost-effective purchasing practices. This role requires excellent communication skills, strong attention to detail, and the ability to work in a fast-paced environment supporting both emergency service operations and construction projects.
The ideal candidate will have experience in sourcing and purchasing commercial refrigeration, HVAC, plumbing and electrical components while comfortable coordinating with warehouse personnel, field leadership, service managers, and vendors to ensure timely delivery and operational success.
Essential Duties & Responsibilities
- Source and purchase refrigeration, HVAC, plumbing and electrical related materials, equipment, tools, and supplies.
- Develop and maintain strong relationships with vendors and suppliers to ensure product availability, competitive pricing, and reliable service.
- Negotiate pricing, delivery schedules, and purchasing agreements to support company cost-control initiatives.
- Process purchase orders and maintain procurement records within company ERP or purchasing systems.
- Coordinate with service managers, project managers, warehouse personnel, and field employees to ensure materials are available for scheduled service calls and projects.
- Track and monitor material deliveries, backorders, and lead times to minimize operational disruptions.
- Assist with inventory management and stock replenishment for warehouse and service vehicle inventory.
- Research alternative products and suppliers when necessary to improve efficiency, availability, or cost savings.
- Maintain accurate records of purchasing activities, pricing histories, vendor contacts, and warranty documentation.
- Ensure purchased materials meet company specifications, safety requirements, and project/client standards.
- Work collaboratively with accounting and operations teams regarding invoicing discrepancies, approvals, and budget tracking.
- Assist with continuous improvement initiatives related to procurement, warehouse organization, and inventory controls.
Qualifications & Skills
- Previous experience in purchasing, procurement, inventory control, or supply chain management preferred.
- Experience within refrigeration, HVAC, mechanical contracting, construction, industrial supply, or related trades strongly preferred.
- Proficiency with ERP systems, purchasing software, Microsoft Excel, and Microsoft Office applications.
- Strong organizational skills with the ability to manage multiple priorities and urgent requests simultaneously.
- Excellent communication and interpersonal skills to effectively work with vendors, technicians, warehouse personnel, and management.
- Strong negotiation and problem-solving abilities.
- Ability to analyze pricing, vendor performance, and inventory trends to support operational efficiency.
- Detail-oriented mindset with a focus on accuracy and follow-through.
- Ability to work independently and as part of a team in a fast-paced service environment.
Physical & Work Environment Requirements
- Office and warehouse-based environment
- Ability to occasionally lift and move materials or packages up to 25 pounds.
- Ability to sit, stand, walk, and use standard office equipment for extended periods.
Employment Benefits
- Starting pay $25/hr
- Paid Vacations
- Paid Holidays
- 3% 401k contribution
- Medical insurance
Pay: From $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person