School Secretary/Administrative Assistant

Position Qualifications

• High School Diploma or equivalent required; some college coursework preferred

• Prior clerical or administrative experience preferred

• Bilingual in Spanish and English preferred

Duties and Responsibilities

Reception

• Maintains documents, files, and records to ensure accurate and up-to-date information for students, families, and staff

• Accepts payments for aftercare, field trips, and other campus needs

• Answers telephone calls and provides information and assistance to callers, including food services inquiries

• Greets visitors, provides requested information, and directs them to appropriate staff members

• Performs other related duties as assigned

Administrative Assistance

• Distributes incoming campus mail appropriately

• Assists in maintaining inventory of office supplies and materials to ensure availability

• Copies and distributes documents and materials (e.g., correspondence, bulletins, reports) for administrative, instructional, and clerical staff

• Prepares and mails report cards each grading period

• Provides additional administrative support as needed by the school administrator