Student Information Systems Operator

FAYETTE COUNTY PUBLIC SCHOOLS

Student Information System Operator

Position Description

The Fayette County Public School System does not discriminate on the basis of race, color, religion, sex, national origin, age or

disability in any of its employment practices, educational programs, services or activities.

WORK LOCATION: Assigned School FLSA STATUS: N o n - E xempt

REPORTS TO: Principal and/or designated WORK CALENDAR: 2 1 0 Days
school-based administrators 8 Hr/Day
SALARY SCHEDULE: Classified Salary Schedule APPROVED (Board):

PAY GRADE: 4080 REVISED: November 2024;
September 2023;

September 2022; March

2022; February 2018

SUMMARY: Manage and maintain the integrity of all data that reside within the Student Information System for the local

school

ESSENTIAL FUNCTIONS:

1. Demonstrate prompt and regular attendance

2. Ensure the smooth and efficient operation of the school office for maximum positive impact on the education of
students

3. Perform usual office routines and practices associated with a busy and efficient office

4. Ensure confidentiality and security of all student and staff information maintained in the student information
system

5. Maintain student information system

6. Enroll and withdraw students, including the updating of student demographic data

7. Register, schedule and withdraw students

8. Develop course and class information based on Georgia Department of Education guidelines

9. Maintain student attendance records; enter student attendance information and print reports for verification daily

10. Update and maintain student transcript records; forward and receive ongoing information that may apply to
student transcripts from other educational sources

11. Close out student record files and schedules each year. Create new files at the beginning of the school year

12. Update and maintain student test history records

13. Oversee or participate in the implementation and setup of grades, import/export processes, in school sites, where
applicable and ensure integration with student data information

14. Ensure accuracy of data entries for FTE reports and other required/requested reports

15. Produce documents and materials for Georgia Department of Education State Reporting processes which include
FTE Count, Class Size, Pre-ID labels, Summer Graduates Collection, GTID, GKIDS, Bright from the Start and

Student Record Collection

16. Create export files for use with other applications for other users, as requested

17. Generate requested reports from the student information system database (FTE, HOPE (HS only), student data
records, discipline reports, Clever, Dreambox, etc.)

18. Prepare reports for FTE counts and complete year-end processing

19. Correspond with parents/guardians regarding student records

20. Participate in initial and update training

21. Ability to be present at the physical worksite

22. Must be able to properly and consistently supervise students, particularly during emergency situations

23. Perform other duties as assigned and allowable by intended program

2024

REQUIRED QUALIFICATIONS:

High school diploma or state approved high school equivalent

Keyboarding, telephone and filing skills

Proficiency in the use of administrative technology

Excellent problem-solving skills

Ability to efficiently manage multiple tasks simultaneously

Excellent oral, written and interpersonal communication skills

PHYSICAL DEMANDS:

Routine physical activities associated with typical office setting. Ability to exert up to 20 pounds of force occasionally,

and/or up to 10 pounds frequently, and/or a negligible amount of force constantly to move objects. Frequent sitting, standing,

walking, bending, stooping, kneeling, crouching, reaching, handling and repetitive fine motor activities. Vision, hearing and

verbal communications are essential functions of this position.

PREFERRED QUALIFICATIONS:

Proficiency in a variety of computer software programs including Microsoft Office

Experience in an office setting as a secretary, administrative assistant, office manager, or comparable position

Experience in a school setting

REQUIRED DUTIES & RESPONSIBILITIES:

The employee must be able to satisfactorily perform each essential function of the position. When appropriate, reasonable

accommodations will be provided to afford persons with disabilities an opportunity to perform the essential functions of the

position. Employees are expected to attend all required meetings as approved by the supervisor. The employee will adhere

to the Georgia Professional Standards Commission’s Code of Ethics for Educators, all Fayette County Board of Education

policies, administrative regulations, school system procedures, and all other applicable professional performance criteria.

Maintenance of criminal history check is required for all employees.

Student Information Systems Operator