Office/Dispatch Assistant

Job Overview
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations within our office environment. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. This role offers an opportunity to contribute to a professional team, ensuring smooth office functions and exceptional customer service. Prior office management, clerical experience, and familiarity with various software tools are highly valued.

Responsibilities

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize Microsoft Office, Google, and our dispatch software
• Coordinate calendar management and appointment scheduling for staff or clients
• Support bookkeeping tasks using QuickBooks or similar accounting software
• Assist with office management duties such as supply inventory and organization of office spaces
• Provide customer support via phone, email, or in person, ensuring excellent phone etiquette and customer service standards
• Handle administrative tasks including typing reports, managing correspondence, and supporting personal assistant duties as needed
• Maintain confidentiality of sensitive information and adhere to organizational policies

Skills

• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent communication skills both verbal and written; bilingual abilities are a plus
• Experience with front desk operations and multi-line phone systems
• Familiarity with clerical functions such as filing, data entry, proofreading, and calendar management
• Knowledge of QuickBooks or bookkeeping software is preferred
• Ability to handle customer service interactions with professionalism and patience
• Strong time management skills to meet deadlines efficiently
• Office management experience or administrative background is highly desirable

This position provides an engaging environment for individuals eager to develop their administrative skills while supporting a dynamic office team.

Job Type: Full-time

Pay: $15.00 - $23.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $15 - $24