Project Administration Coordinator

If you're looking for a career that will provide a challenging work environment and many opportunities to learn, our company is the place for you. Join our team and become part of a company full of exciting opportunities. We help employees achieve their personal best by offering many opportunities that develop and enhance their skills for career advancement.

Duties

Duties:

• Support large-scale projects for major pipeline construction
• Provide administrative support to an office of up to 30 staff, including project managers and engineers
• Manage office suppliers: Inventory, ordering, and tracking
• Assist Document Controls with project closeout items
• Coordinate events and meetings using Outlook calendar
• Prepare offices and conference rooms, ensuring cleanliness and preparing refreshments
• Support developing presentations for internal and external use
• Facilitate project updates, distribute meetings agendas, and take detailed meeting minutes
• Open office at 7:30 AM; standard 8-hour days with potential 10-hour days during peak construction
• Adapt daily duties based on seasonal project needs.
• Oversee contract janitorial and maintenance services
• With limited direction work independently and be self-motivated,
  
  

Skills

• Strong communication: Project assistants must possess excellent written and verbal communication skills
• Interpersonal skills: ability to collaborate across teams
• Organizational skills: detail-oriented and efficient multitasking
• Technical proficiency: must be proficient with MS Office Suite (Excel, Outlook, Word)
• Preferred software familiarity: ProjectWise and Unifier
• Preferred pipeline construction knowledge: understanding of industry practices and terminology
  
  

Education

• Minimum associate's degree required
  
  

Additional Info

At FastTek Global, Our Purpose is Our People and Our Planet . We come to work each day and are reminded we are helping people find their success stories . Also, Doing the right thing is our mantra . We act responsibly, give back to the communities we serve and have a little fun along the way.

We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years !

FastTek Global is financially strong, privately held company that is 100% consultant and client focused .

We've differentiated ourselves by being fast, flexible, creative and honest . Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.

Benefits

Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:

• Medical and Dental (FastTek pays majority of the medical program)
• Vision
• Personal Time Off (PTO) Program
• Long Term Disability (100% paid)
• Life Insurance (100% paid)
• 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match
  
  

Plus, we have a lucrative employee referral program and an employee recognition culture.

FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022, and 2023!

To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork

Follow us on Twitter: https://twitter.com/fasttekglobal

Follow us on Instagram: https://www.instagram.com/fasttekglobal

Find us on LinkedIn: https://www.linkedin.com/company/fasttek

You can become a fan of FastTek on Facebook: https://www.facebook.com/fasttekglobal/

AI & Hiring Disclosure

We use AI tools to support parts of our hiring process, such as reviewing applications and identifying potential matches. These tools are designed to promote efficiency, consistency, and fairness, and they are always used under human oversight.

All personal data collected is used solely for recruitment purposes, and you have the right to know, access, or request deletion of your data at any time, subject to legal limits.

If AI will be used in a video interview, you'll be informed in advance and asked for your consent, with the option to opt out.

Our tools are regularly reviewed to detect potential bias and to ensure compliance with all applicable laws and our commitment to inclusive hiring.

To learn more or exercise your rights, please contact us at info@fasttek.com.