Contract Specialist

If you're looking for a career that will provide a challenging work environment and many opportunities to learn, our company is the place for you. Join our team and become part of a company full of exciting opportunities. We help employees achieve their personal best by offering many opportunities that develop and enhance their skills for career advancement.

Duties

• A local utility provider in Jackson, Michigan is seeking a detail‑oriented Contract Specialist to support developing bid packages, vendor performance tracking, and executing invoice approvals.
• This role is ideal for someone who thrives in a structured environment, enjoys working with cross‑functional teams, and has a strong grasp of purchasing processes and documentation.
  
  

Key Responsibilities

• Bid Package Development
• Prepare, assemble, and issue bid packages including RFQs, RFPs, and supporting documentation.
• Collaborate with internal teams to clarify technical requirements, timelines, and evaluation criteria.
• Ensure bid documents comply with utility procurement standards and regulatory expectations.
• Vendor Performance Tracking
• Monitor vendor performance against contract terms, delivery schedules, and service expectations.
• Maintain performance logs and escalate issues when needed.
• Support internal teams in resolving vendor-related concerns or delays.
• Invoice Review & Approvals
• Review vendor invoices for accuracy, proper coding, and alignment with purchase orders and contract terms.
• Facilitate timely invoice approvals and resolve discrepancies such as pricing mismatches or missing documentation.
• Maintain organized invoice records for audit readiness and reporting.
• Purchase Order (PO) Oversight
• Track purchase orders from creation through closure.
• Monitor delivery status, confirm receipt of goods/services, and address PO‑related issues.
• Coordinate with suppliers and internal stakeholders to ensure timely fulfillment.
• Cross‑Functional & Supplier Coordination
• Serve as a point of contact for suppliers regarding documentation, timelines, and deliverables.
• Work closely with engineering, operations, finance, and legal teams to support smooth procurement workflows.
• Communicate clearly and professionally to ensure alignment across all parties.
  

Skills: Required Skills & Qualifications:

• Experience with bid package development, vendor coordination, and invoice processing.
• Strong understanding of purchase order workflows and procurement documentation.
• Familiarity with ERP or procurement systems (SAP, Oracle, Ariba, or similar).
• Excellent attention to detail and organizational skills.
• Strong communication and stakeholder‑management abilities.
• Ability to work independently in a hybrid environment.
  
  

Education: Preferred Qualifications

• Knowledge of basic contract principles or experience supporting contract‑related activities.
• Experience and knowledge in vendor performance management.
  
  

Additional Info

At FastTek Global, Our Purpose is Our People and Our Planet . We come to work each day and are reminded we are helping people find their success stories . Also, Doing the right thing is our mantra . We act responsibly, give back to the communities we serve and have a little fun along the way.

We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years !

FastTek Global is financially strong, privately held company that is 100% consultant and client focused .

We've differentiated ourselves by being fast, flexible, creative and honest . Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.

Benefits

Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:

• Medical and Dental (FastTek pays majority of the medical program)
• Vision
• Personal Time Off (PTO) Program
• Long Term Disability (100% paid)
• Life Insurance (100% paid)
• 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match
  
  

Plus, we have a lucrative employee referral program and an employee recognition culture.

FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022, and 2023!

To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork

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AI & Hiring Disclosure

We use AI tools to support parts of our hiring process, such as reviewing applications and identifying potential matches. These tools are designed to promote efficiency, consistency, and fairness, and they are always used under human oversight.

All personal data collected is used solely for recruitment purposes, and you have the right to know, access, or request deletion of your data at any time, subject to legal limits.

If AI will be used in a video interview, you'll be informed in advance and asked for your consent, with the option to opt out.

Our tools are regularly reviewed to detect potential bias and to ensure compliance with all applicable laws and our commitment to inclusive hiring.

To learn more or exercise your rights, please contact us at info@fasttek.com.