What are the responsibilities and job description for the Administrative Assistant position at FastTek Global?
- If you're looking for a career that will provide a challenging work environment and many opportunities to learn, our company is the place for you. Join our team and become part of a company full of exciting opportunities.
- We help employees achieve their personal best by offering many opportunities that develop and enhance their skills for career advancement.
- Candidates will primarily work remote in Michigan.
- Will discuss on supplier call preferred locations for when they do have to report.
- Prefer candidates who have skills and knowledge of building or utility design and have an understanding of construction in the field and general engineering concepts.
- Position may need to travel to other Service Centers occasionally to support those areas as needed and attend company meetings.
- The selected candidate will have the option to work remotely as long as we and/or department policies and/or needs allow.
- This role will support the Gas Engineering Asset Planning department by performing administrative support functions within the Permit Coordination team.
- The Permit Coordination team is responsible for reviewing all preplanned work for needed permits, applying for permits, detailed permit tracking, bond recovery, among many other functions that support the goals and objectives of Geospatial & Gas Asset Management (G&GAM).
- The position will function as a administrative support role for gas permitting in their assigned area.
- Monitor and utilize SAP tasks for each permit
- Complete check requests/bond requests & invoicing for jobs that have fees come in after the fact, including calculation of permit fees
- Notifies to city/state/township of construction dates
- Start notices
- Completion notices
- Permit Tracking – ensure understanding of all permits applied for / received
- Inspection Escrow Tracking - ensure understanding of all outstanding inspection escrows to ensure proper refunds
- Bond Tracking – ensure understanding of all outstanding bonds / ensure refunds are requested and obtained
- Communicate with Restoration department on clean-up schedule
- Communicate with Scheduling on construction schedule
- Track and coordinate all permits and bonds so we can better understand and quantify the annual amount of work and spend in this area
- Deliver and pick up permits at Permit Agency buildings
- This position will support the entire gas permit department throughout lower Michigan.
Skills Required:
- Microsoft Word
- Excel
- Access
- Outlook email system
- Detail oriented
- Highly motivated
- Well-organized
- Team oriented
- Attitude and aptitude to learn new skills and perform new responsibilities
- SAP Front/Back Office
- Plotter operation
- Scanner operation
- 0 to 1 year's work experience, this is an entry level position.
- Some work experience in an administrative or clerical role
- Experience with SAP would be an asset
- Strong customer service background
- High School degree or equivalent
- Some college
- May require lifting and/or carrying heavy loads (Approx. 5-35lbs)
- May require travel
- May require overtime
At FastTek Global, Our Purpose is Our People and Our Planet . We come to work each day and are reminded we are helping people find their success stories . Also, Doing the right thing is our mantra . We act responsibly, give back to the communities we serve and have a little fun along the way.
We have been doing this with pride, dedication and plain, old-fashioned hard work for 24 years !
FastTek Global is financially strong, privately held company that is 100% consultant and client focused .
We've differentiated ourselves by being fast, flexible, creative and honest . Throw out everything you've heard, seen, or felt about every other IT Consulting company. We do unique things and we do them for Fortune 10, Fortune 500, and technology start-up companies.
Benefits
Our benefits are second to none and thanks to our flexible benefit options you can choose the benefits you need or want, options include:
- Medical and Dental (FastTek pays majority of the medical program)
- Vision
- Personal Time Off (PTO) Program
- Long Term Disability (100% paid)
- Life Insurance (100% paid)
- 401(k) with immediate vesting and 3% (of salary) dollar-for-dollar match
FastTek Global was named one of the Top Work Places in Michigan by the Detroit Free Press in 2013, 2014, 2015, 2016, 2017, 2018, 2019, 2020, 2021, 2022, and 2023!
To view all of our open positions go to: https://www.fasttek.com/fastswitch/findwork
Follow us on Twitter: https://twitter.com/fasttekglobal
Follow us on Instagram: https://www.instagram.com/fasttekglobal
Find us on LinkedIn: https://www.linkedin.com/company/fasttek
You can become a fan of FastTek on Facebook: https://www.facebook.com/fasttekglobal/
