What are the responsibilities and job description for the Facilities Operations Manager position at FastMed?
POSITION SUMMARY:
The Facilities Operations Manager manages the day-to-day operations of all building and facility maintenance with all FastMed Clinics. The Facilities Operations Manager works closely with the COO, center managers, regional directors, maintenance companies, management companies, landlords and local venders for each clinic to ensure and maintain the quality and safety of each.
DUTIES AND RESPONSIBILITIES:
- Personally visit and tour each FastMed clinic in NC to ensure maintenance items are being completed and looking for opportunities of improvement including both interior and exterior maintenance.
- Manage cleaning companies working with all FastMed centers. Ensure that proper cleaning is being completed and working with center managers and cleaning companies. Personally visit each center in NC to ensure proper cleaning is taking place and look for opportunities of improvement.
- Manage all Joint Commission inspections for all FastMed centers. Schedule, maintain, and ensure that all inspection are taking place and reports are uploaded in proper locations.
- Maintain and store all Leases for all clinics and operations for FastMed. Keep all lease documents, dates, and renewals up to date and available for all departments. Be a liaison between FastMed and owners/landlords and to maintain all contact information for all clinics. Will submit all documentations for all tenant improvement allowance (TIA) amounts for all construction build outs.
- Maintain all documentation, spreadsheet, etc. in SharePoint for various departments within FastMed and keep all documentation and inspection reports up to date.
- Maintain all documentation related to all facility contracts with regards to the building, facility, HVAC, pest control, lawn care, etc.
- Work closely with COO, center managers, and regional directors on x-ray equipment company, signage, etc. to ensure all is up to date and functioning.
- Work closely with procurement to ensure all interior office equipment including but not exclusive to items such as chairs, art, and other items are adequate, functioning and appropriate for center.
- Maintain construction, finance, and any or all records or reports associate projects.
- Maintain all Certificate of Occupancy documents for all FastMed centers.
- All other duties as assigned.
QUALIFICATIONS:
Education:
- Bachelor’s Degree in Facilities Management or related field (preferred) or equivalent experience.
Experience:
- Must have experience overseeing facility maintenance and cleaning at multiple locations.
- Must have strong management experience and be able to communicate professionally and clearly.
- Must be able to manage budgets and time frames and have construction knowledge associated with general facility maintenance.
- Strong construction knowledge and familiarity with Joint Commission Accreditation preferred.
Skills:
- Professional image at all times
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with proven ability to meet deadlines.
- Proficient in Microsoft Office Suite
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS:
While working the essential functions of this job, the employee is occasionally required to stand, walk, sit, life, carry, use hands to handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch or crawl, talk, hear and lift and/or move up to 40 pounds.
WORK ENVIRONMENT:
The work environment is mainly in clinical settings. While performing the essential functions of the job the employee may come into contact with a wide variety of circumstances. The team member may be exposed to unpleasant situations including accidents, injuries, illnesses, employee problems and varying or unpredictable situations. This position must be able to travel to various centers throughout North Carolina and maintain a valid NC driving license and reliable transportation.