Office Manager

Fast‑Trak Construction, Inc.—ranked among North Texas’ largest women‑owned businesses and consistently recognized as one of the region’s top general contractors—is looking for a personable, organized, and adaptable Office Manager to serve as the front‑line presence of our commercial construction company. This role is the first point of contact for clients, subcontractors, and vendors, and plays a key part in keeping communication flowing between the field and the office. Our ideal candidate thrives in a fast‑paced environment, stays steady through interruptions, and enjoys being the go‑to person who keeps everything running smoothly.

Core Reception & Office Responsibilities

• Visitor Greeting & Security: Welcome guests, subcontractors, and vendors; maintain visitor logs.
• Phone Management: Answer and route incoming calls promptly and professionally.
• Mail/Deliveries: Process all incoming/outgoing mail and packages, including time‑sensitive checks.
• Office Upkeep: Maintain tidy reception, conference rooms, and kitchen; restock supplies; coordinate equipment repairs (including HP plans printer service).

Construction‑Specific Administrative Support

• Project Setup: Enter new job information into QuickBooks.
• Permit & Registration Management: Maintain city registration records and complete annual renewals.
• Compliance Support: Assist A/P with collecting subcontractor insurance certificates and W‑9s.
• Lien Waiver Tracking: File and track lien waivers to ensure project compliance.
• Invoicing Assistance: Collect, scan, and organize vendor statements.
• Resale Certificates: Complete and submit as needed.
• Project Logistics: Log and order dumpsters and port‑a‑potties upon request.
• Subcontractor/Vendor Liaison: Serve as the point of contact for subcontractors picking up checks and general front‑office inquiries.

Required Skills & Qualifications

• Software Skills: Proficiency in Microsoft Office (Word, Excel, Outlook).
• Industry Familiarity: Understanding of construction terminology and project workflows is a plus.
• Notary Public: Willingness to become a notary (commonly requested for this role).
• Soft Skills: Strong attention to detail, ability to prioritize in a busy environment, and excellent interpersonal communication.

$40K-$60K, full medical/dental/vision offered, 401K, paid-time off, profit sharing, etc.