What are the responsibilities and job description for the Payroll Supervisor position at Fashion Nova Logistics?
ABOUT US
Fashion Nova is the world's leading trend-to-market fashion and lifestyle brand with high-growth categories across its Women, Men, Kids and Beauty divisions. Renowned for delivering the most-wanted styles to millions worldwide, Fashion Nova earned the title of the Top 5 Most-Searched Fashion Brand on Google in 2022, alongside Louis Vuitton and Nike.
Founder & CEO Richard Saghian launched the brand in 2006, from a retail location in Los Angeles. After multiple store openings, Saghian launched the e-commerce website for Fashion Nova in 2013, pioneering a disruptive social commerce model of affordable, on-trend, size-inclusive clothing online – powered by an innovative, social media-first marketing strategy.
Today, Fashion Nova has amassed over 40 million social media followers, with annual sales of approximately $2 billion
The brand's name has been featured in chart-topping hit songs by Cardi B, Drake, 21 Savage, Saweetie, The Game, Tyga and Offset and its styles have been worn by many celebrities, artists and athletes including Meg The Stallion, Ice Spice, Chris Brown, Floyd Mayweather, Rick Ross, Kourtney Kardashian, and Kylie Jenner
ROLE OVERVIEW
The Payroll Supervisor will be responsible for assisting in the oversight of the accurate and timely processing of payroll for our employees across multiple locations. This role requires expert knowledge of payroll regulations, excellent attention to detail, and strong leadership skills to manage and mentor the payroll team. The Supervisor ensures compliance with federal, state, and local laws, and acts as a key liaison between HR, Accounting, and company employees regarding all payroll matters. The Payroll Supervisor will be reporting to the Senior Manager of Payroll
RESPONSIBILITIES
- The Payroll Supervisor will partner with the Senior Payroll Manager in all aspects of the Company's payroll administration and management, and ensure accurate entry/recording, processing, and ongoing auditing of its payroll and employee records databases
- Manage the end-to-end payroll process for payroll cycles for both headquarter and high volume distribution center employees using ADP.
- Ensure accurate calculation of wages, overtime,bonuses, and deductions.
- Oversee the timely and accurate processing of new hires, terminations, transfers, and changes to pay rates and employee data.
- Review and approve payroll transactions, including general ledger entries and payroll tax filings.
- Process and reconcile W-2s and other year-end payroll requirements.
- Assist with the annual open enrollment process and manage the integration of new and updated benefit enrollments into the payroll system for accurate deductions.
- Interacts with all levels of management throughout the company
- Serve as liaison to ADP to address all payroll processing issues, special payroll processing requirements, and/or pursue process improvements.
- Maintain expert knowledge of federal, state, and local tax laws, and wage and hour regulations (e.g., FLSA) to ensure strict compliance.
- Prepare and submit required governmental and internal reports, including 401(k), workers' compensation, and unemployment reports.
- Handle and resolve complex payroll issues and discrepancies.
- Supervise, train, mentor, and evaluate the payroll staff.
- Develop and document payroll procedures and policies to improve efficiency and internal controls.
- Manage the payroll calendar and ensure all deadlines are met.
- Foster a collaborative and high-performance team environment.
- Serve as system administrator or key liaison for the payroll system.
- Identify opportunities for process automation and system optimization to enhance efficiency and accuracy.
- Coordinate with IT and HRIS teams on system upgrades, testing, and maintenance.
ROLE REQUIREMENTS
- Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent practical experience)
- 5 years of experience in payroll administration.
- 2 years of experience in a supervisory or leadership role.
- In-depth knowledge of state and local tax regulations is a plus.
- Advanced proficiency with major payroll software platforms, ADP. Strong Excel skills (pivot tables, VLOOKUPs, etc.).
- Comprehensive understanding of US payroll tax principles, federal and state regulations, and best practices.
- Proven ability to lead, motivate, and manage a team effectively.
- Exceptional attention to detail and problem-solving abilities to identify and resolve complex payroll issues.
- Excellent written and verbal communication skills for interacting with employees, management, and external auditors.
- Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
BENEFITS
- New State-of-the-art HQ located in Beverly Hills
- Formalized career paths for continued professional growth
- Comprehensive health insurance across Medical, Dental and Vision
- 401k match, with immediate vesting upon eligibility
- Weekly catered lunches & fully-stock kitchen pantry
- Opportunities to travel for trade shows and vendor meetings
- Summer Fridays Early Departure
- Team bonding events and programs
- Attractive employee discounts
Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and|or federal law.