Policy and Compliance Coordinator

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Policy and Compliance Coordinator.

Job Description:

The Coordinator will be a front-line staff coordinating day-to-day operations for the Office of Policy and Compliance. Reporting to the Director of Policy and Compliance, the Coordinator provides administrative support for policy, training, records management, compliance projects, and general office administration support.

Responsibilities & Essential Functions:

• Office of Policy and Compliance Support
  • Process and track expenses through FIT's finance management system.
  • Prepare departmental budget reports for the Director.
  • Maintain and update the Office of Policy and Compliance webpages.
  • Schedule meetings, distribute office mail, maintain office supply inventory, and monitor and respond to office emails.
  • Other related duties as assigned.
• Compliance Management
  • Maintain the College's compliance database reflecting description of regulations, responsibilities, and resources on an ongoing basis.
  • Periodically contact representatives from the compliance areas to remind them of upcoming compliance requirements and follow up on institutional regulatory compliance obligations.
  • Assist the Director in researching regulations by reviewing regulatory bulletins and other sources of information.
  • Assist the Director in overseeing routine compliance requirements and implementing procedures for monitoring compliance, including related special projects.
• Records Management
  • Maintain the College's record retention schedule in compliance with NYS Archives LGS-1 Records Retention and Disposition Schedule.
  • Assist departments with the disposition of their records and maintaining records of disposition.
  • Assist with records management special projects.
• Policy and Training Management
  • Prepare monthly training completion reports for payment processing.
  • Provide training verifications for specific areas as required.
  • Maintain the Master Policy Database.
  • Assist the Manager of Policy and Training with related special projects.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:

• Bachelor's degree required.
• 2 - 4 years of appropriate business experience; higher education experience is preferred.

Knowledge, Skills, & Abilities:

• Knowledge of office procedures and administrative policies in an institution of higher education preferred.
• Excellent verbal and written communication skills.
• Proven organizational skills with ability to prioritize multiple assignments and manage simultaneous projects. 
• Ability to work independently and collaboratively, while maintaining confidentiality.      
• Strong attention to detail with the ability to complete tasks accurately and efficiently.
• Proficiency in Microsoft Office (Word and Excel) and Google Suite.

Additional Information:

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary 

Salary: $66,313.10 - $71,066.01 per year; commensurate with experience and qualifications.

Hiring Salary: $66,313.10 per year with step increments per Salary Schedule 92C, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans
• Health Care Plan and Dental Plan
• Employee Assistance Program
• Flexible Spending Account
• Commuter Benefit Plan
• FIT Tuition Exemption Program
• Paid Time Off (Vacation, Personal, Sick and Holidays) 
• 4-day Summer Workweek
• Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage.

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Visa Sponsorship 

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212 217.3360, titleix@fitnyc.edu.   

Americans with Disabilities Act (ADA) Requirements

This position will be required to constantly read and comprehend, occasionally perform calculations, constantly verbally communicate, frequently analyze, and constantly write. The working conditions for this position will be on campus primarily in an office environment. The physical requirement for this position will require occasional sitting, constant standing, occasional bending, frequent walking, and occasional lifting 10 lbs. or less. 

Application Instructions:

In order to considered for this position, please submit the following documents online:

• Resume
• Cover letter
• Unofficial transcript 
• A list of three references with telephone numbers and email addresses

Returning Applicants - Login to your FITNYC Careers Account to check your submitted application materials.

Review of applications will begin immediately until the position is filled.

Please note that due to the volume of applications, we will not be able to contact each applicant individually.

Additional information about the Fashion Institute of Technology can be found at: http://www.fitnyc.edu.