Sales Bid Coordinator

FLSA Status: Hourly (Non-exempt)

Pay Range: $19.23 to $28.84/hour (commensurate with experience and qualifications)

Reports To: Sales Manager

Company Overview

Farwest Corrosion Control Company is a leader in cathodic protection and corrosion control services. We provide high-quality solutions to the oil & gas, utilities, and water & wastewater industries. We foster a collaborative, supportive environment where team members can learn, grow, and contribute to our long-term success.

Farwest Corrosion Control Company is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, protected veteran status, or any other protected characteristic under applicable law.

Job Description

We are seeking a proactive and detail-driven Sales Bid Coordinator to join our team, with a primary focus on sourcing new bid opportunities and prequalifying them. You will be responsible for identifying and tracking relevant bid opportunities across online bid boards and customer portals, ensuring alignment with our business goals. In addition, you will assist the sales team by building and maintaining customer profiles, extracting essential data, and conducting research to support ongoing sales efforts. The ideal candidate will be highly organized, have strong communication skills, and be able to manage multiple priorities. If you thrive in a fast-paced environment and are excited about supporting our sales team through efficient bid management and data-driven insights, we would love to hear from you.

Essential Duties and Responsibilities

Bid Sourcing & Prequalification

• Source and monitor online bid boards to identify new bid opportunities.
• Prequalify RFPs, ensuring they align with the company’s business objectives and capabilities.
• Register and maintain presence across relevant bid board and customer portals to track and capture potential bid opportunities.
• Assist with the "bid/no bid" decision process by organizing intake documents, capturing requirements, and facilitating communication for internal review.

Bid Management & Documentation

• Track all bid activity using internal tools, including HubSpot CRM, and provide weekly status reports to sales leadership.
• Coordinate the bid process from start to finish, ensuring all deadlines are met and requirements are fulfilled.
• Manage bid schedules, prioritize tasks, and ensure timely submission of bids.

Customer Profile Management

• Build and maintain detailed customer profiles within the CRM system, ensuring all relevant information is accurate and up to date.
• Pull and analyze sales and customer data to identify trends, opportunities, and areas for growth.
• Conduct research to provide insights and support the sales team’s efforts in prospecting and follow-ups.

Sales Support

• Assist in the preparation and delivery of sales reports and performance metrics to leadership.
• Provide general administrative support to the sales team, helping to streamline processes and improve team efficiency.

Contract Management

• Manage material sales agreements by keeping them up to date and tracking expiration dates in CRM.
• Facilitate contract renewals, amendments, and extensions by liaising with internal teams and clients.

Required Skills

• 1-3 years of experience in bid sourcing, bid coordination, or a related administrative/sales support role.
• Strong experience with online bid boards and vendor portals to identify and prequalify bid opportunities.
• Proficiency in Microsoft Office, particularly Word and Excel, for managing documentation and tracking bid activity.
• Familiarity with CRM systems (HubSpot experience is a plus) to manage customer data and sales activities.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills to collaborate effectively with customers, the sales team, and management.
• Ability to perform research, analyze data, and generate insights to support sales strategies.
• Strong attention to detail, with a focus on quality control for bid-related documents.
• Proactive in managing contracts, ensuring timely notifications to the sales team about expiring agreements.

Education and/or Experience

• Education: High School Diploma (bachelor’s degree preferred).
• Experience: 1-3 years in bid sourcing, bid coordination, administrative support, or a related role in sales or customer service.

Employment with Farwest Corrosion Control Company is at-will. This means that either the employee or the company may terminate employment at any time, with or without cause or notice, in accordance with applicable law.

• Farwest Corrosion Control Company is committed to providing reasonable accommodations for qualified individuals with disabilities during the application and interview process. To request accommodation, please contact Human Resources at hr@farwestcorrosion.com or call 310-532-9524.