What are the responsibilities and job description for the Assistant Project Manager position at Farren International?
Description
Farren is seeking an Assistant Project Manager to provide support to region specific Internal Project Managers. In this role, the assistant project manager will be responsible for data integrity, management of the internal TMS (transportation management system), attending daily and weekly calls with clients and vendors, opening and closing orders within the TMS system, managing accuracy of paperwork, disseminating weekly schedules and paperwork to respective vendors / clients, opening and releasing vendor RQs within the RQ system, and managing daily changes to the TMS or schedule. In this role, the objective is to train and develop the assistant project manager into an Internal Project Manager to eventually take over a specific project or region.
Requirements
Key Responsibilities
- Support Internal Project Manager
- Support data collection and organization of information within Farren internal tools
- Establish and maintain all orders within the Farren TMS
- Daily attendance in internal and external calls corresponding to project / region
- Maintenance of daily hotsheet - status updates, recording delays or cancellations.
- Manage and maintain the RQ process in Business Central, ensuring quote requests are created, routed, and tracked accurately.
- Review RQ documentation for completeness and accuracy, ensuring all required information is included, and company procurement procedures are followed.
- Coordination with customers and internal accounting regarding billing or billing discrepancies
- Daily/Weekly analysis of Farren internal ENB/Open loads reports
- Ensure data quality and integrity across TMS, paperwork, heavy haul board, and other internal systems
- Identify and drive process improvements / automation opportunities to increase efficiency and reduce manual input
- Train under internal project managers to develop skill set needed for progression into the internal project management role / project ownership
Preferred Qualifications
- Analytical thinking and problem solving with data driven approach
- Ability to manage multiple priorities in a dynamic environment
- Change oriented and adaptable to evolving business requirements
- Team oriented mindset - collaborative in problem solving situations
- Proficient in Microsoft suite
- Excel
- Word
- Outlook
- Teams
- High level communication skills
- Technological skills
- Meticulous mind set
- Experience with data organization and maintenance
- High School education