Accountant Bookkeeper

Job Overview
We are seeking a dynamic and detail-oriented Accountant/Bookkeeper to join our financial team. In this vital role, you will be responsible for managing accurate financial records, performing account reconciliations, and ensuring compliance with accounting standards. Your expertise will help support the organization’s financial health, streamline bookkeeping processes, and contribute to strategic decision-making. This position offers an exciting opportunity for professionals passionate about accounting, bookkeeping, and financial management to make a meaningful impact within a fast-paced environment.

Daily Accounts Payable tasks:

• Set up Vendors including:
• Account terms & conditions
• Obtain W-9s
• Certificates of Insurance (COI)
• Receive, analyze & process Vendor Invoices
• Review & reconcile Vendor Statements
• Respond to Vendor inquiries & Issues in a timely manner

Weekly Accounts Payable tasks:

• Provide Controller with an AP Aging to approve Vendor payments according to terms and conditions
• Process & issue weekly checks, EFT, and credit card payments

Monthly Accounts Payable tasks:

• Reconcile Accounts Payable to the General Ledger
• Process for the company’s credit card accounts
• Prepare and process billing invoices for Job Accounts

Yearly Accounts Payable tasks:

• Process Unclaimed Property, including annual filings with the State
• Process 1099’s creation, distribution and submission to the IRS
• Process Year End Closing
• GL review and to ensure balance.
• Adjusting GL journal entries to conform with tax documentation
• Closing journal entries to close each year.

Daily Accounts Receivable tasks:

• Post checks, credit card and ACH payments in Foundation software
• Post checks and ACH payments in Service Fusion software
• Communicate with the Service Team for payment status

Weekly Accounts Receivable tasks:

• Upload Service Fusion invoices into Foundation Software

Monthly Accounts Receivable tasks:

• Prepare construction division pay applications
• Maintain list of projects and status of each project
• Reconcile Accounts Receivable to the General Ledger
• Process Bank Reconciliations for all company bank accounts.
• Collect and maintain Resellers Certificates from customers including expiration and renewal of each.

Quarterly Accounts Receivable tasks:

• Upload Recurring Alarm monitoring invoices into Foundation Software