Payroll Coordinator

Payroll Coordinator

Position Summary

The Payroll Coordinator supports the organization by maintaining, coordinating, and processing weekly and bi-weekly payrolls. This role performs a wide variety of advanced payroll and reporting functions, while ensuring accuracy, integrity, and confidentiality

Essential Functions & Responsibilities

Payroll Processing

• Manage and process weekly and bi-weekly payrolls for assigned subsidiary companies, ensuring accuracy.
• Process additional payroll items (bonuses, raises, etc.) on predefined schedules, including monthly, quarterly, and annually, for assigned subsidiary companies.
• Process employee onboarding, personnel changes, and terminations for assigned subsidiary companies.
• Process and review garnishments to ensure proper deductions are applied to employees’ payroll and are removed, once paid in full.

Reporting

• Assist with weekly, bi-weekly, monthly, quarterly, and annual reporting, as necessary.
• Ensure insurance premiums owed to the company for missed paychecks (i.e., lack of work, medical leave, etc.) are recouped.
• Assist with reviewing/auditing PTO requests for assigned companies’ employees to ensure accurate balances.

Time Management

• Ensure all payroll items are processed by the designated weekly or bi-weekly payroll submission deadline.
• Ensure terminated employees receive final paychecks timely based on state-specific requirements.

Customer Service

• Provide support to employees on payroll related questions/concerns via phone, email, HR/Payroll software, etc.
• Complete Department of Labor unemployment claim audits pertaining to wages.
• Complete Verifications of Employment.

Training

• Assist/train field staff on maintaining employee changes, such as address/contact information, taxes, direct deposit, employee deductions, etc. in HR/Payroll Software.
• Train new managers and assist current field managers with daily timekeeping oversight to ensure accuracy and compliance.
• Assist with training other Payroll Coordinators at headquarters on essential payroll tasks, as needed.

Process Improvement & Collaboration

• Identify opportunities to improve payroll processes.
• Collaborate with HR and Benefits Teams to ensure payroll process continuity.
• Handle sensitive and confidential data, including personnel and salary information, with discretion.

Required Qualifications

• Educational emphasis in Human Resources, Accounting, Business, Finance, or related field.
• 3-5 years’ experience in HRIS or payroll systems.
• Strong planning ability, including priority setting, meeting deadlines, and ensuring attention to detail.
• Knowledge of federal, state, and local payroll regulations and requirements.
• Excellent customer service skills to support internal and external customers.
• Experience working with HRIS and payroll systems.
• Advanced proficiency in Excel.

Preferred Qualifications

• Experience with Paycom and/or Spectrum timekeeping systems.
• Experience working with prevailing wage payroll.

Equal Employment Opportunity

Farmer Companies is an equal opportunity employer. All qualified applicants will receive consideration without regard to any legally protected status.

Disclaimer: This job description is not intended to be a comprehensive listing of duties and may be modified at any time.