Maintenance Planner

The Maintenance Planner reports to the Maintenance Manager and builds and sustains plant maintenance work-management practices. The position administers CMMS workflows, plans maintenance, reports PM performance, manages day-to-day MRO inventory, and coordinates Maintenance and Engineering vendor setup and purchase orders. 

• Develop and document CMMS standards with the Maintenance Manager for work request, planning, scheduling, execution, and closeout 

• Maintain accurate assets, PMs, job plans, work orders, parts, labor, and equipment history. 

• Improve data quality and train users on approved workflows 

• Prepare job plans and schedules with required labor, parts, and production access. 

• Maintain a ready backlog and coordinate weekly priorities with the Maintenance Manager, Production, and Engineering 

• Measure and communicate PM and schedule compliance; follow up on overdue work and escalate misses or barriers to the Maintenance Manager 

• The Maintenance Manager retains responsibility for technician performance, coaching, and corrective action 

• Own day-to-day warehouse organization, labeling, transactions, cycle counts, and inventory accuracy 

• Maintain part records, locations, lead times, min/max levels, critical spares, receipts, issues, and returns 

• Recommend major stocking, obsolescence, write-off, and financial changes for management approval 

• Coordinate vendor-setup documentation and approvals for Maintenance and Engineering. 

• Prepare and process requisitions and purchase orders within established approval requirements; track orders, receipts, discrepancies, and invoices 

• The role does not own strategic sourcing, contract negotiation, or final purchasing approval. 

• Report PM and schedule compliance, backlog, planned versus reactive work, work-order quality, inventory accuracy, stockouts, and purchasing activity 

• Use equipment and cost data to support root-cause analysis, PM optimization, and reliability improvements 

• Prioritize safety, food safety, and regulatory requirements 

• All other duties as assigned 

Education and Experience 

• High school diploma or equivalent (i.e., GED)  

• Minimum three years of maintenance planning, scheduling, CMMS, MRO inventory, or related industrial maintenance experience 

• Manufacturing or industrial maintenance experience with working knowledge of mechanical and electrical equipment 

• Demonstrated experience building or improving maintenance workflows, PM programs, CMMS data, or storeroom controls where processes were not fully established 

• Hands-on CMMS, MRO inventory, cycle-count, purchase-order, and vendor-coordination experience 

• Self-directed system builder able to assess an unclear current state and implement practical, sustainable processes with limited training 

• Strong maintenance planning, job scoping, estimating, materials coordination, prioritization, and schedule-development skills 

• Ability to measure performance, follow up on commitments, and influence technicians and partners without supervisory authority 

• Working knowledge of mechanical and electrical maintenance, equipment manuals, drawings, bills of material, parts, and safety requirements 

• Strong organization, data accuracy, follow-through, problem solving, communication, reporting, spreadsheet, and general computer skills 

• Ability to manage competing priorities, identify risk, escalate appropriately, and work effectively with internal teams, vendors, and contractors 

• Ability to successfully pass the pre-employment process 

Physical Requirements: 

• Ability to work in office, maintenance shop, storeroom, warehouse, and active manufacturing environments  

• Ability to sit, stand, and walk for extended periods and regularly move throughout the facility  

• Ability to occasionally bend, stoop, kneel, crouch, reach, and access equipment or inventory locations  

• Ability to occasionally lift, carry, push, or pull items weighing up to 30 pounds; heavier items may require assistance or material-handling equipment  

• Ability to frequently use a computer, keyboard, phone, and other standard office equipment  

• Ability to read equipment labels, parts information, manuals, drawings, computer screens, and other maintenance documentation  

• Ability to work around operating production equipment and tolerate typical manufacturing conditions, including noise, dust, temperature variation, and moving equipment  

• Ability to wear required personal protective equipment (PPE) and comply with plant safety and food-safety requirements 

Equal Opportunity Employer / Veterans / Disabled

At Farmer Brothers, we are committed to pay transparency and ensuring fair and competitive compensation for all employees.  The base salary range for this role is defined above and may vary depending on experience and qualifications.

To account for cost-of-living differences, we apply location-based salary adjustments. Employees working in higher-cost cities may receive a geographical pay premium, which is determined based on market data and local economic factors.

If applicable, your specific salary will be discussed during the hiring process based on your work location.

• In addition to base salary, we offer a comprehensive benefits package, which may include benefits such as health insurance, retirement plans, paid time off.
• The total leave provided in the Company’s Paid Time Off (“PTO”) policy is in at least an amount of hours and pay sufficient to satisfy the requirements of state or local laws in the locations where the Company operates.
• For questions regarding our compensation structure, including location-based pay adjustments, please reach out to Farmer Brothers Human Resources for details.

**This job posting remains open until the position is filled or the posting is removed. The deadline has not passed unless explicitly stated otherwise.**