What are the responsibilities and job description for the Assistant Property Manager position at Farley White Management Company?
JOB TITLE: Assistant Property Manager
REPORTS TO: Property Manager
LOCATION: IN-OFFICE Boston, MA
JOB SUMMARY:
Farley White Management Company is seeking an Assistant Property Manager to support the daily operations of a 300,000 sf Class A office building located in Boston, MA. The Assistant Property Manager will collaborate with the management team on the day-to-day operations through the coordination of tenant requests and administration of management services. The ideal candidate will have prior experience in the commercial real estate management industry, preferably in downtown commercial office setting.
PROPERTY MANAGEMENT RESPONSIBILITIES:
- Assist Property Management in promoting, establishing and maintaining positive relations with the tenants and with the day-to-day operations of the property.
- Serve as a point of contact for tenant inquiries, monitors work orders to ensure all requests are responded to in a timely manner and follow-up with customers to ensure service requests are completed to their satisfaction.
- Accounts Receivable: Run monthly receivable reports for review and collection. Generate late notices per lease agreements.
- Assist in the preparation of monthly and quarterly financial reports and the preparation of yearly operating budget.
- Maintain monthly rent roll for tenants and coordinate scheduled charges with accounting.
- Process Tenant Billings: Track tenant utility, work order and improvement charges and bill back on monthly basis.
- Coordinate with on-site security to ensure compliance of all safety programs and procedures.
- Assist in tenant move-in/move-outs to include certificates of insurance, signage, move management, closeout and inspection.
- Act as liaison between senior management and clientele to ensure favorable relations.
- Assist in the solicitation of bids and prepare vendor service contracts.
- Lease Administration: Prepare lease abstracts and have a strong understanding of landlord/tenant lease obligations.
QUALIFICATIONS:
- 3-5 years of experience in commercial real estate management required.
- Prior experience with downtown office buildings.
- Familiarity with building systems (HVAC, electrical, life safety, building management systems) preferred.
- Associate or Bachelor’s degree preferred.
- Familiarity with budget management and monthly financial reconciliation reports.
- Proven customer service and problem-solving skills.
- Excellent written and verbal communication skills.
- Demonstrated ability to determine needs and achieve results without close supervision.
- Demonstrated proficiency with computer programs to include Microsoft Office Suite and other property management software such as MRI, Building Engines, Nexus Payables, Yardi.
- Ability to organize and coordinate work efficiently and set priorities.
OTHER SKILLS amp; ATTRIBUTES:
- Ability to organize and coordinate work efficiently and set priorities.
- Ability to work independently and collaborate as part of a team.
- Ability to work under pressure and effectively meet deadlines.
- Strong communication and negotiation skills with a focus on diplomacy, problem-solving, and professionalism.
COMPENSATION:
- Salaried position, commensurate with experience.
- Profit sharing and bonus program included.
BENEFITS:
- Farley White offers an attractive benefits package available immediately upon hire.
- Includes Medical, Dental amp; Pre-tax Flexible Savings Account.
- Retirement savings program with company match.
- Company paid short amp; long-term disability, life insurance plan.
- Generous paid time off plan and company holidays
ABOUT US:
Farley White Interests is a Boston based owner/developer of first class commercial real estate operating in Massachusetts, New Hampshire, and Florida. The success and growth of the company is reliant upon the talented team of individuals who support and trust in our passion for real estate. Our mission is to provide extraordinary value for our customers, generate responsible financial returns on our invested capital, and create lasting and beneficial relationships for our employees and the communities where we operate.
Salary : $75,000 - $90,000