What are the responsibilities and job description for the Assistant Production Coordinator (Apparel & Accessories) position at Fantastic Fabrics & Promotions, Inc.?
Job Summary
This position will assist in coordinating the development and production of custom-branded apparel, accessories, and promotional products, supporting designated Sales Account Manager throughout the entire product lifecycle—from initial concept and sourcing through production and final delivery.
This is a great opportunity for anyone interested in learning and growing in the branded apparel and merch world. We have an on-site screen-printing and decorating operation, so you get a close and hands on view of apparel sourcing and production. You will also interact daily with our China office and factories providing great opportunities to learn all aspects of overseas manufacturing and importing.
You will serve as a key point of contact between clients, vendors, and internal teams, you’ll help ensure projects move smoothly through every stage of production while maintaining accuracy, timelines, and strong communication.
The ideal candidate is highly organized, detail-oriented, proactive, and adaptable, with the ability to shift priorities and problem-solve in a fast-paced, deadline-driven environment
Duties
- Enter and process purchase orders accurately in our order management system. (Profit Maker )
- Create, organize, and maintain detailed project folders and documentation
- Source products and obtain pricing from suppliers and vendors
- Coordinate production timelines and serve as the in-office contact for ongoing projects
- Follow up with clients regarding proofs, samples, approvals, and order updates
- Work closely with overseas and domestic factories to ensure proper sourcing and production execution
- Track shipments, confirm delivery schedules, and proactively resolve delays when needed
- Maintain compliance records and ensure all order requirements are met
- Process vendor invoices and support billing coordination
- Submit purchase orders for invoicing and internal processing
- Tag, organize, and archive product samples
- Assist with inventory management and stock organization
- Shop and watch trends!
Experience
- 1-2 years of experience in working in fashion apparel, accessories, production, sales support, in a related industry highly preferred ·
- Bachelor’s degree in business, Communications
- Experience working with domestic and overseas factories or suppliers is a plus.
- Strong proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Teams
- Experience using internet-based order management or ERP systems preferred
- Exceptional organizational skills with strong attention to detail
- Ability to manage multiple deadlines in a fast-paced environment
- Excellent written and verbal communication skills
- Team-oriented mindset with a proactive, problem-solving attitude
If you are looking to learn and grow with our company, please provide cover letter when applying. Join us as an Assistant Production Coordinator to be a vital part of our innovative manufacturing team! Bring your technical expertise, enthusiasm for fashion production, and passion for continuous improvement to help us deliver exceptional apparel & accessories products worldwide.
Pay: $35,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
Salary : $35,000 - $45,000