Executive Assistant II

Job Description

About the Company

Fanatics Collect is a global product and technology group dedicated to revolutionizing the world

of collectibles. Every single day our team of experienced product leaders, engineers, and

operators obsesses over how to create the ultimate collector experience with our products:

Topps.com, the direct to consumer ecommerce platform of the Topps brand, Fanatics Collect,

the most trusted and dynamic collector focused marketplace, and our collector focused live

shopping platforms, Fanatics Live and Voggt.

We have the unique advantage of being backed by Fanatics - the world’s largest sports

merchandiser, with more than 900 global sports relationships, 90 million reachable fans, and

exclusive licensing deals with the MLB, NFL, and NBA among many others - but we’re a nimble,

ambitious team building products from the ground up.

If you're passionate about building world class products and share our love for sports fans and

collectors, Fanatics Collect offers an exciting opportunity to be part of a dynamic team creating

the future of collecting.

About The Role

The Executive Assistant II provides high-quality administrative support to both the President,

Strategy & Growth and the SVP, Business Operations. This role is responsible for managing

complex calendars, coordinating communications, supporting daily operational needs, and

ensuring alignment across two fast-paced executive offices.

This is an intermediate-level administrative role, ideal for a detail-oriented professional who

excels at execution, anticipates needs proactively, and communicates effectively across

stakeholders. The EA II plays a pivotal role in driving operational clarity and professional

excellence within the executive function.

Responsibilities

• Independently manage and prioritize complex calendars for two senior executives,
  
  

ensuring schedule optimization and efficient workflow.

• Proactively anticipate meeting needs, prepare meeting briefs, and ensure executives are
  
  

prepared for all engagements.

• Track follow-ups, manage internal and external communications, and ensure timely
  
  

responses.

• Coordinate domestic and international travel logistics and create detailed itineraries.
• Prepare, submit, and reconcile expense reports accurately and on time.
• Draft agendas, pre-read materials, and assist with presentation creation.
• Handle meeting logistics including room booking, technology setup, visitor coordination,
  
  

and materials distribution.

• Document key action items and support follow-up across cross-functional teams.
• Serve as a point of contact for internal and external stakeholders with professionalism
  
  

and discretion.

• Maintain team documents and reference materials; Notion and Google Workspace
  
  

Experience Preferred.

• Support onboarding for new hires and contribute to departmental initiatives and events.
  
  

Qualifications

• 5 years of administrative support experience, preferably supporting senior leaders in a
  
  

dynamic, high-growth environment.

• Proven ability to manage multiple priorities independently with strong organizational and
  
  

time management skills.

• Excellent written and verbal communication skills; represents executives with clarity and
  
  

professionalism.

• High discretion in handling sensitive and confidential information.
• Proficient in Google Workspace, ChatGPT, Slack, Zoom, and other collaboration tools.
• Comfortable with fast-paced environments and shifting priorities.
• Bachelor’s degree preferred.
• Ability to work regularly onsite in the NYC office.
  
  

The salary range for this position is $95,000 - $118,000, which represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay, as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training.