AP Specialist - Vendor Management

Job Description

The Role

The Accounts Payable Specialist, Vendor Management ensures accurate and consistent vendor records across all Fanatics businesses, supporting operational excellence and seamless Accounts Payable processes.

The Specialist will provide vendor support in alignment with established policies and procedures, ensuring accuracy, timeliness, and efficiency in all activities. This role serves as a key liaison between Accounts Payable and internal and external stakeholders, fostering collaboration and issue resolution. The Specialist will also assist and occasionally lead various accounting, audit, and financial-related tasks that strengthen the overall effectiveness of the AP function.

What You'll Do

• Establish and maintain all new and existing vendor accounts, ensuring accuracy and compliance with company standards
• Collaborate with the Accounts Payable team and vendors to resolve vendor setup issues promptly
• Collect, review, and update vendor W-9 forms periodically in accordance with established procedures
• Support 1099 reporting and assist with related projects and year-end activities
• Manage vendor inquiries through the vendor help desk, ensuring questions and concerns are addressed efficiently
• Lead and assist the AP team in obtaining required documentation for internal and external audits.
• Adhere to and promote strong internal controls within vendor management and AP processes.
• Partner with key stakeholders to identify opportunities for process improvement, automation, and increased efficiency
• Perform administrative duties and support special projects as assigned
• Ensure all inquiries from internal business partners and external suppliers are handled accurately and in a timely manner
• Work cross-functionally with internal teams and external vendors to resolve invoice or payment discrepancies
• Support stakeholders with ad hoc analyses, reporting, and data requests
• Collaborate with business units to enhance reporting tools and AP processes
• Generate and deliver AP reports and insights to business partners as requested
  
  

What We're Looking For

• Four-year degree in Accounting or Finance preferred or 3 years of relevant experience
• Oracle Cloud (ERP, EPM) experience a plus
• Strong organization and analytical skills required.
• Strong working knowledge of accounting practices and principles
• Ability to handle multiple tasks and stringent deadlines within a fast-paced environment is a must
• Ability to organize and prioritize
• Work independently to resolve issues with little assistance
• Must have excellent communication skills - verbal and written
• Ability to effectively work with multiple departments, at all levels of the organization
• Must be proficient in Microsoft Excel - experience in Pivot Tables and VLookups are a plus
• Strong attention to detail
• Candidate must be in-office 4 days per week
  
  

Achieving our goals requires strong collaboration and partnership between our teams and our internal stakeholders. To best support this, the person who accepts this role is expected to be on site, in office four days per week. To provide our employees with flexibility, we offer a unique benefit where employees at Fanatics' corporate entity can work remotely for up to four weeks per year, which can be taken in daily or weekly increments.

In NYC, the hourly range for this position is $27 to $33, which represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay, as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training.

About Us

Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.