What are the responsibilities and job description for the Office Assistant position at Family Solutions Services, Inc.?
Overview
We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring that administrative tasks run smoothly and efficiently. Your energetic approach and attention to detail will help foster a productive and welcoming office environment. This paid position offers an exciting opportunity to develop your office management skills while supporting various departments with essential clerical functions. If you thrive in fast-paced settings and possess excellent communication skills, we want to hear from you!
Responsibilities
- Manage front desk duties, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using productivity software such as Microsoft Office, Google Workspace, and spreadsheets
- Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents
- Assist with calendar management and scheduling appointments for team members or clients
- Support office management activities by coordinating supplies, equipment maintenance, and general administrative support
- Provide exceptional customer service by responding promptly to inquiries via phone or email and assisting clients or visitors as needed
- Handle clerical tasks such as proofreading documents, word processing, and managing correspondence with attention to detail
Experience
- Previous office experience or administrative support roles demonstrating strong organizational skills and computer literacy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Google Workspace applications
- Experience with data entry, filing systems, and document proofreading to ensure accuracy
- Ability to operate multi-line phone systems effectively while maintaining excellent phone etiquette
- Bilingual skills are a plus for communicating with diverse clients or team members
- Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Personal assistant or front desk experience is advantageous but not required; a positive attitude and eagerness to learn are essential
Join us in creating a vibrant office atmosphere where your organizational talents can shine! This role is perfect for motivated individuals looking to grow their administrative expertise while contributing to a collaborative team environment.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
Salary : $18 - $20