What are the responsibilities and job description for the Administrative Assistant/Assistant Project Manager position at Family Home Improvement, LLC?
About the Role
Family Home Improvement, LLC is a fast-moving residential real estate investment and construction company based in Louisville, KY. Our core business involves single-family fix-and-flip renovations, new residential construction, and rental property management. As we scale toward an aggressive deal volume target, we are looking for a sharp, detail-oriented Administrative Box / Assistant Project Manager to serve as a cornerstone of our operations.
This is a hybrid, dual-function role. On the accounting side, you will own the financial backbone of the business — reconciling accounts, tracking project budgets, and keeping every deal on budget from acquisition through close. On the project management side, you will provide hands-on field support for active renovation and new construction projects, including material procurement, contractor coordination, and site visits.
The ideal candidate is highly organized, comfortable switching between a spreadsheet and a job site, and thrives in a fast-paced environment where no two days look the same.
Accounting & Financial Responsibilities
- Reconcile all company accounts, including project-level and entity-level books, using QuickBooks
- Track individual project budgets for fix-and-flip, new construction, and rental properties against actuals
- Flag budget variances and communicate proactively with ownership to prevent cost overruns
- Manage accounts payable and receivable, including contractor invoices, supplier payments, and draw requests
- Maintain accurate records for hard money loan draws, interest tracking, and payoff schedules
- Assist in preparing financial summaries, deal-level P&L reports, and month-end close packages
- Support tax preparation by organizing documentation and coordinating with the company's CPA or bookkeeper
- Maintain organized digital filing systems for all financial records, contracts, and closing documents
- Assist in tracking acquisition pipeline, assignment fees, and wholesale deal documentation
Project Management & Field Responsibilities
- Assist in oversight and day-to-day coordination of active residential remodeling and new construction projects
- Conduct regular site visits and progress check-ins, documenting status and reporting to ownership
- Source, price, and procure materials for active projects, leveraging supplier relationships to control costs
- Coordinate contractor scheduling, scope confirmations, and work-order issuance
- Assist in vetting and onboarding subcontractors and trade vendors as needed
- Maintain project schedules and flag delays, scope creep, or resource conflicts to ownership
- Obtain and track permits, inspections, and municipal compliance items across active projects
- Communicate with contractors, suppliers, and vendors professionally on behalf of the company
- Support punch-list development and closeout documentation for completed projects
Qualifications
- 3–5 years of experience in accounting, bookkeeping, or financial administration — required
- Proficiency in QuickBooks (Desktop or Online) and Microsoft Excel — required
- Experience in real estate, construction, or property management — strongly preferred
- Familiarity with residential renovation and new construction processes, timelines, and terminology
- Ability to read and understand construction scopes of work, draw schedules, and contractor proposals
- Strong organizational and multitasking skills with a high attention to detail
- Excellent written and verbal communication skills
- Comfortable working independently and making judgment calls in a fast-paced environment
- Bilingual (English/Spanish) is a bonus, though not required
- Valid driver’s license and reliable personal vehicle — required (mileage reimbursement provided)
- Ability to conduct site visits to properties throughout the Louisville, KY metro area
Compensation & Schedule
Compensation: $40,000 – $50,000 base salary, commensurate with experience performance bonus
Schedule: Full-time, hybrid (mix of remote administrative work and in-field site visits)
Location: Louisville, KY and surrounding markets
How to Apply
Interested candidates should submit a resume and a brief cover letter outlining relevant experience to Family Home Improvement, LLC. In your cover letter, please describe a specific project or accounting challenge you helped manage and the outcome.
Family Home Improvement, LLC is an equal opportunity employer.
Pay: $17.00 - $25.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $40,000 - $50,000