What are the responsibilities and job description for the Medical Records Clerk position at FAMILY HEALTH CENTER OF SOUTHERN OKLAHOMA?
JOB SUMMARY:
The Medical Records Clerk is an integral member of the interdisciplinary health team and assumes responsibility for medical records maintenance according to the departmental guidelines.
RESPONSIBILITIES:
1) Protects the confidentiality of patients and their records at all times by complying with the health center Patient Confidentiality policy. Assures and maintains patient confidentiality of all medical records. Does not discuss patient information with anyone, unless it is directly related to the case of the patient. Politely reminds any other staff who may be discussing patients in open areas of confidentiality policy and HIPAA policy. Obtains the proper release from patient before sending records outside the health center. Destroys any purged or duplicated copies of records by shredding.
2) Responsible for proper maintenance of all records. Scans documents into appropriate section of the EMR.
3) Must exhibit the following character traits:
a. Discernment
b. Discretion
c. Attentiveness
4) Coordinates the copying of medical records. Copies the requested information, verifies the diagnosis. Maintains release. Scans original release into electronic record.
5) Maintains a close working relationship with all staff to ensure optimal patient flow. Communicates clearly and effectively with co-workers. Aids other departments when bottlenecks occur in patient flow.
6) Performs other related duties of the department as directed by the Medical Records Director. Participates in Performance Improvement Team as needed. Attends all staff meetings. Rotates to other sites as needed. Participates in training other staff and new employees.
7) Processes and maintains records of dismissal letters to patients. Produces letters for physicians as needed.
8) Obtains hospital follow ups and assists in processing those records.
9) Participates in designated activities and projects for PCMH as assigned by the Chief Medical Officer.
10) Follows the mission and vision statement.
11) All other duties as assigned.