What are the responsibilities and job description for the Administrative Assistant - Creative Team position at Family Church?
Administrative Assistant - Creative Team
Family Church Network
Position Overview: Under direct supervision, this position is responsible for providing administrative support and assistance to the Manager Communications and Creative Team.
Reports to: Manager Communications
Prerequisites:
- Ability to meet all minimum eligibility requirements to be a member of Family Church.
- Supportive of the doctrinal statements as found in the Baptist Faith & Message of 2000.
- Maintain a close and healthy walk with the Lord Jesus Christ.
- Maintain a high standard of excellence and moral character.
- Excellent administrative and organizational skills.
- Strong written and verbal communication skills.
- Demonstrated ability to multi-task and prioritize workflow.
- Proficient in MS Word and Outlook, other MS Suite applications are preferred.
- Ability to maintain a professional and positive demeanor.
General Responsibilities: (Applies to all Administrative Roles)
- Receive and make ministry contacts including phone calls, text messages, and letters.
- Maintain detailed documentation for campus, and/or ministry areas.
- Manage and effectively prioritizing personal workflow.
- Maintain a cooperative spirit by assisting others when needed or requested.
- Communicate effectively with leaders, peers, and members.
- Demonstrate stewardship of church resources including supplies, equipment, and intellectual property.
- Understand and adhere to procedural guidelines and policies.
Role-Specific Responsibilities:
- Manage assigned projects from beginning through completion, in partnership with the receiving department or campus. This role serves as the project manager for large-scale requests.
- Develop and maintain project timelines, milestones, and approval workflows for large requests, ensuring all stakeholders are aligned and deliverables stay on schedule.
- Ensure assigned department work orders are addressed in a timely manner, including providing requesters with appropriate ticket status.
- Coordinate with creative ministry team members to ensure all communications materials and graphics are ready for services and special events.
- Assist in the execution of internal communications strategy.
- Maintain and enforce the Identity Policy and Procedures (branding guidelines).
- Serve as the digital presence manager, including website and social media content production.
- Oversee the creation, design, layout, and proofing of printed materials, alongside design team and Creative Director.
- Perform other miscellaneous duties as assigned.