What are the responsibilities and job description for the Medical Records Clerk position at Family Care Health Centers?
Description
I. BASIC FUNCTION:
Acts as a member of the Operations Team in the role of Medical Records Clerk.
II. PRIMARY RESPONSIBILITIES: :
Page 2.
Respect for and maintenance of client and staff confidentiality is required.
The above responsibilities/duties describe the chief function (requirements) of the job (holder) and are not to be considered a detailed description of every responsibility/duty (requirement) of the job (holder).
I. BASIC FUNCTION:
Acts as a member of the Operations Team in the role of Medical Records Clerk.
II. PRIMARY RESPONSIBILITIES: :
- Ensures all loose chart forms, including consult notes, progress notes, lab reports, and immunizations are scanned and filed appropriately on the electronic health records. These documents are imported into the patient’s electronic health records and forwarded to staff at FCHC following FCHC’s clinical standard operating procedure (SOP) for FCHC scanning procedures.
- Requests medical records from outside entities as directed by the provider.
- Downloads medical records from health record systems and imports medical records into a patient’s electronic health record. These records are downloaded, imported and forwarded to staff FCHC following FCHC’s clinical standard operating procedure (SOP).
- Faxes appropriate correspondence as needed.
- Picks up medical record information from clinical staff and faxes, mails, or delivers electronically any necessary information to outside entities as requested by provider.
- Responds promptly to phone calls, emails, and in-person inquiries related to medical records.
- Processes requests for release of information in accordance with HIPAA and facility policy.
- Forwards record(s) releases to approved third party vendors and verify the completion status of those records.
- Maintains patient confidentiality and complies with HIPPA regulations.
- Assist with records retention, storage, and proper destruction of outdated files following FCHC protocol.
- Performs other duties as assigned.
- High School Diploma or G.E.D. equivalent required.
- One (1) year medical office work experience or equivalent required.
- Ability to type 40 WPM preferred.
- Knowledge of medical terminology preferred.
Page 2.
- Must possess excellent computer, communication and customer service skills.
- Must possess excellent organizational skills and attention to detail.
- Bi-lingual speaking skills a plus.
Respect for and maintenance of client and staff confidentiality is required.
The above responsibilities/duties describe the chief function (requirements) of the job (holder) and are not to be considered a detailed description of every responsibility/duty (requirement) of the job (holder).