Child Health Records Specialist

Families and Communities Rising, Inc. (FCR, Inc.) is a nonprofit organization that has provided early education and resources to families for over 50 years! FCR Head Start/Early Head Start programs are currently seeking a dedicated child health records specialist to join our team in locations throughout the Durham and Orange Counties. The Data Entry and Medical Records Specialist plays a critical role in supporting the delivery of high-quality health, mental health, and disability services to children enrolled in Families and Communities Rising Head Start and Early Head Start. This position ensures accurate and timely documentation, and reporting of health, mental health, and disability records. The specialist will collaborate closely with the Health Disability Specialists, Disability Advocate, and Mental Health and Disability Manager to ensure proper record-keeping, data accuracy, and adherence to agency requirements.

Key Responsibilities:

• Collect data and enter data for the Health and Disabilities team, including but not limited to, physical and dental exams, immunizations, growth assessments, lead screenings, and i.e.
• Keep a record of expiring health assessments/action plans.
• Fax medical physicians to obtain updated health records.
• Upload vision and hearing screenings.
• Maintain, organize, and update physical and electronic records related to children's medical, dental, mental health, and disability status and services.
• Ensure compliance with confidentiality protocols and secure handling of child records.
• Track health requirements, screenings, evaluations, treatment plans (including IEPs and IFSPs), and followup services.
• Enter and maintain accurate data in agencyapproved data systems (e.g., ChildPlus).
• Coordinate with Health and Disability Specialists to ensure documentation supports full participation of children with disabilities.
• Assist with reports, audits, and monitoring visits by compiling required documentation.
• Support enrollment transitions, including documentation transfers and updates.
• Monitor records for compliance with timelines and service documentation.
• Participate in ongoing quality assurance initiatives and agency process improvements.

Minimum Qualifications:

• High school diploma or equivalent required; associate’s degree in health information management, office administration, or a related field preferred.
• Minimum of two years of experience in data entry or medical records management.
• Familiarity with HIPAA and FERPA regulations.
• Knowledge of Head Start/Early Head Start, or early childhood systems is a plus.
• Experience with ChildPlus or similar database systems prefer

About FAMILIES AND COMMUNITIES RISING INC

Our mission is to educate and empower children, families, communities and organizations by delivering unique educational and supportive services. Our vision is to create environments where children, families, educators and communities achieve full potential and commit to lifelong learning. Service: We serve children, families, organizations and communities with mutual respect. Inspiration: We foster an environment of inspiration by uplifting community through collaboration with a shared purpose. Innovation: We constantly strive to redefine the standards of excellence in everything we do. Integrity: We do the right thing and we do what we say.