Office Assistant in Special Education Department

• Position Type:
  Temporary (Long Term Sub)/Long Term Substitute (20 days)
  
  
  

• Date Posted:
  8/12/2026
  
  
  

• Location:
  Central Office
  
  
  

• Date Available:
  ASAP
  
  
  

• Closing Date:
  open until filled
  
  
  

Position Title: Office Assistant - Special Education Department
Terms of Employment: 3 days per week, temporary
Qualifications:

• High School Diploma
• Excellent communication skills
• Ability to use and understand software including but not limited to spreadsheets, document sharing, and databases
• Ability to handle confidential and sensitive information with integrity and discretion
  
  Reports to: Special Education Director
  Works in Coordination with: Administrative Assistant, Student Service Coordinators, Special Education Director
  Evaluation: Performance of this job will be evaluated by the Director of Special Education
  Job Goal: To assist in the smooth operation of the Special Education department, which allows the department to serve students & families more effectively

Pay range: $18-$25 hourly

Performance Responsibilities

• Submit Central Office work orders as needed
• Maintain confidentiality of the personal and educational information of the Special Education Department, students and staff and FM District.
• Keep office equipment in good working order.
• Distribute incoming and outgoing mail
• Send and receive paperwork from special education teachers across the district; scanning and sending confidential paperwork in a timely manner to parents and special education team members
• Ordering and overseeing all supplies that are bought from the general budget
  • Working with staff in the receiving of requests; obtaining director's signature for approval; order supplies and then coordinate distribution of supplies
  • Maintain adequate supplies and forms for special education office use.
• Filing (and scanning) all special education paperwork:
• Access and maintain central office student files for pertinent or requested information
  • keep file room organized; move files around as needed
  • managing discharged files
  • managing all requests for special education records (other schools, students who have graduated and now want their records, social security office requests)
• Managing / Updating our department webpage
• Assisting department secretary with Medicaid paperwork