Administrative Services Manager

Overview
We are seeking a highly organized and proactive Administrative Services Manager to oversee the daily operations of our office environment. This role requires a dynamic individual with strong leadership skills, exceptional communication, and extensive experience in office management. The successful candidate will coordinate administrative functions, supervise staff, manage vendor relationships, and ensure efficient workflow across departments. This position offers an opportunity to contribute to a well-structured organization that values professionalism, teamwork, and operational excellence.

Responsibilities

• Oversee daily office operations, ensuring smooth and efficient functioning of administrative processes
• Supervise administrative staff, including training, performance evaluations, and team development
• Manage calendar scheduling for executives and department heads to optimize time management
• Coordinate event planning for meetings, corporate events, and staff functions
• Handle vendor management, including negotiating contracts and maintaining relationships with suppliers and service providers
• Oversee bookkeeping, payroll processing, budgeting, and financial recordkeeping using QuickBooks or similar software
• Maintain filing systems, both electronic and physical, ensuring accurate recordkeeping and easy retrieval of documents
• Manage front desk operations including multi-line phone systems, greeting visitors, and phone etiquette
• Assist with human resources functions such as onboarding new employees and supporting training & development initiatives
• Ensure compliance with office policies and procedures related to medical office management when applicable
• Support office management activities including supply procurement, space organization, and process improvements

Skills

• Proven experience in office management or administrative roles with supervisory responsibilities
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent communication skills—both verbal and written—with professional phone etiquette
• Proficiency in QuickBooks, calendar management tools, and Microsoft Office Suite (Word, Excel, Outlook)
• Experience in event planning, vendor negotiations, payroll administration, budgeting, bookkeeping, and human resources functions
• Ability to supervise teams effectively while fostering a collaborative work environment
• Knowledge of medical office management is a plus but not required
• Demonstrated ability to manage schedules efficiently and handle clerical duties such as filing and front desk operations
• Strong interpersonal skills with the ability to train staff and support professional development initiatives

This role is ideal for a motivated professional who thrives in an organized environment dedicated to operational excellence. The Administrative Services Manager plays a vital role in supporting organizational success through effective office administration and team leadership.

Job Type: Full-time

Pay: $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you feel comfortable using MS Excel?

Work Location: In person

Salary : $80,000