Administrative Secretary

Job Summary
We are seeking a dynamic and highly organized Administrative Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional administrative support to ensure smooth daily functions. Your energetic approach and keen attention to detail will help foster a productive environment, streamline communication, and enhance overall office efficiency. This position offers an exciting opportunity for someone with strong office management skills, excellent customer service abilities, and a passion for maintaining an organized workspace. If you thrive in a fast-paced setting and are eager to contribute your administrative expertise, we want to hear from you!

Responsibilities

• Manage office operations by greeting visitors, answering multi-line phone systems, and providing friendly customer support with professional phone etiquette.
• Handle incoming calls efficiently, directing inquiries to appropriate departments and taking detailed messages when necessary.
• Oversee calendar management and scheduling for multiple team members, including appointment setting and meeting coordination using Google Workspace and Microsoft Office tools.
• Perform data entry, maintain accurate filing systems, and ensure all documents are properly organized and easily accessible through digital or physical filing methods.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic financial record keeping.
• Support office management duties such as ordering supplies, maintaining inventory, and ensuring the office environment is clean and functional.
• Proofread correspondence, reports, and other documents to ensure accuracy and professionalism.
• Provide clerical support such as photocopying, scanning, faxing, and preparing materials for meetings or presentations.
• Coordinate personal assistant tasks such as travel arrangements or special project support as needed.
• Maintain confidentiality of sensitive information while demonstrating excellent organizational skills and time management.

Qualifications

• Proven experience in an office environment with strong clerical skills; prior experience as a receptionist or administrative assistant is highly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and familiarity with data entry systems like QuickBooks.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting.
• Strong computer literacy with the ability to learn new software quickly.
• Exceptional phone etiquette skills with experience managing multi-line phone systems.
• Previous experience in customer service or customer support roles demonstrating professionalism and positive communication skills.
• Attention to detail in proofreading documents and managing records accurately.
• Ability to handle confidential information discreetly while maintaining high levels of professionalism.
• Previous Administrative Secretary experience preferred.

Job Type: Part-time

Pay: $18.00 - $23.00 per hour

Expected hours: No more than 21 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person

Salary : $18 - $23