Executive Assistant

Summary
The executive assistant provides high-level administrative support to Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

This position requires its primary duty must be the performance of office or non-manual work directly related to the management or general business operations of the employer; and its primary duty includes the exercise of discretion and independent judgment with respect to matters of significance.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Personal:

• Maintain the God ordained priorities in your life putting Jesus Christ at the center of everything including your spouse, children, and the ministry
• Passionate about tithing at least 10% of your income to what God is doing through the vision of Faith Church
• Invest in and lead a minimum of 2 of 3 Faith Church connect groups annually
• Be responsible for developing & multiplying Dream Team
• Avoid the appearance of evil, let no hint of immorality exist and con­duct life with the upmost of integrity in all situations
• Attend services regularly with your entire family
• Maintain loyalty to the vision and staff of Faith Church and always protect the unity God has given this church
• Believes and operates in the gifts of the Spirit
• Wholeheartedly believes in the empowerment of women in Pastoral leadership
• Fully devoted follower of Christ

• Person of Godly character and integrity
• Loves Faith Church and lives our vision and culture
• In alignment with “What We Believe” and “Leadership Core Values”
• Attend weekly Staff Meeting
• Personal social media posts in regards to Church activity must be aligned exclusively with Faith Church

Essential Duties & Responsibilities:

• You will attend quarterly leadership meetings with all staff and volunteer director
• Leading a Connect Group with your team and/or church members, at minimum 2 of the 3 sessions per year
• Weekend & services responsibility: facilitate the speaker for the weekend and making sure they have everything they need to have the Services run smoothly with transportation, props, etc, hang loose for speaker needs, and possible travel with Lead Pastors
• Kingdom Builders Meetings – schedule and follow up
• IAW dates and follow up
  • in planning events and organize meeting notes
• Guest House schedule
• Vehicles
  1. maintenance when needed
  2. and have ready for guests
  3. of keys for reserved vehicles
• Update preaching Calendar
• In-house guest preaching reach outs
• Guest Speakers
  • gifts and arrange gift baskets
  • communication with guest and team
• Manage Lead Pastor’s Schedules
  • meetings
  • invites for scheduled meetings
• Woman’s Conference
  1. for guests
  2. Baskets
• Christmas Gifts
• Organize and assist with staff Christmas party
• Update and help manage Birthday Calendar
• Birthday Gifts
• Manage key Lead Pastor reports & blogs
• Donor Dinners
• Schedule DT Director Leadership Lunches
• Gather and ship product for speaking engagements
• Create and distribute agenda for staff meeting
• Help to book TV show guests and coordinate with TV teams
• Act as liaison to book related project and companies
• Act as liaison to Circle of Friends
• Coffee order for Weekend Leadership meeting
• Follow up with Lead Pastor on missing receipts/credit card log questions
• Review and approve cell phone bill
• Schedule and execute staff outings
• Thank you cards for Pastors (gifts they received)
• Make coffee/tea for Pastors
• Order lunch when necessary
• Schedule ride a longs for Pastors for Weekend Services
• Approve Payroll for direct reports (when needed)
• Men’s Meetings – schedule and follow up
• Get trained on PA positions
• Assist with message research
• Be available to travel to speaking engagements
• Assist with NC show meetings, ideas and executions
• Cross train on travel and Lead Pastors’ social media
• Assist Pastors in any aspect needed

Competencies

1. Must have a heart for the Church and be a mature follower of Christ.
2. Excellent verbal and written communication skills.
3. Excellent interpersonal and customer service skills.
4. Excellent time management & collaboration skills
5. Personal Effectiveness/Credibility
6. Excellent organizational skills and attention to detail.
7. Strong administrative skills
8. Ability to work independently.
9. Maintain flexibility and technical capacity
10. Work well under pressure / stress management / composure
11. Enjoys a fast paced environment

Work Environment
This job operates in a professional office environment (routinely uses standard office equipment).

Physical Demands
Office time is mostly a sedentary role (stationary at desk and working on a computer); during services and events, must have high energy for multiple hour segments.

Position Type and Expected Hours of Work
The weekly schedule will include 40-45 hours per week and will be the same every week. In addition to your regular weekly hours you will be asked to participate in events that will occasionally include evening or weekend hours, as there are continual seasons where it will be necessary to exceed these minimum hours (i.e., Christmas, Easter, Strategic Planning, are just some examples and do not encompass all of the extended hours opportunities). These hours can/will fluctuate.

Monday – Friday: 8:00am - 5:00pm

Saturday & Sunday: Off

Travel
Overnight travel and local day travel may expected for this position around special events, services, and campus openings

Required Education and Experience

1. Level of experience: Intermediate (practical application)
2. High school diploma.
3. Five years of administrative experience.

Preferred Education and Experience

1. Associate’s degree or bachelor’s degree.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.