Surgery Preference Card Coordinator

Fairview has an immediate opening for a Surgery Card Preference Coordinator at Fairview Southdale Hospital located in Edina, MN.

This is a full-time, 1.0 FTE/80 hours per two-week pay period, benefit-eligible opening on day shift, Monday - Friday.

This is an off-site/remote role with occasional onsite requirements.

Summary

The Surgery Card Preference Coordinator is responsible for maintaining Epic preference cards throughout the system, coordinating workflow with service leaders regarding surgical cases and preference cards, creating new surgeon cards, and creating new procedure cards.

Job Expectations

• Creates preference cards for new surgeons/procedures and review/update existing preference cards to reflect supply/equipment changes, correct formatting and standardization.
• Works through dashboard reports to ensure correct Epic formatting.
• Maintains standardization and system changes as directed.
• Removes inactive surgeon cards from system and map new and current procedures with current or new preference cards.
• Works with service leaders to answer questions and provide an open line of communication with the card coordinator. Ability to prioritize the needs of each service leader on a daily basis and efficiently meet those needs
• Keeps an open line of communication with sterile processing staff and managers in order to keep the database for sterile supplies accurate and uniform throughout the system. Determine items that will conflict when cases are scheduled to prevent overbooking of certain procedures based on equipment needs.
• Actively participates with materials management and supply coordinators by attending Value Analysis meetings. Provide input regarding best practices and value based improvements regarding new supplies. Coordinate when to move product numbers so there is a smooth transition to a new product while depleting existing product. Communicate when EPIC is not seeing a location or when a description needs updating because it is not coming over clearly for staff in the Operating Room.
• Works with billing to answer questions regarding the procedure codes and billing processes. Ability to cover billing for vacations or sick calls.
• Maintains knowledge of scheduling processes around surgical procedures. Work with scheduling to ensure that the correct procedures are available for surgeons.
• Provides training and ongoing assistance to new and existing Service Leaders on the preference card system, pruning activities, Service Leader activities and dashboard utilization.
• Maintains knowledge of, and complies with, all relevant laws, regulations, policies, procedures and standards.
• Actively participates in creating and implementing improvements.
• Performs other responsibilities as needed/assigned.

Competencies

• Attention to Detail: Achieves thoroughness and accuracy when accomplishing a task.
• Computer Skills: Basic ability to use a computer and applications that are associated with performing basic work tasks (navigate in Windows, Outlook, epic EHR, etc.).
• Medical Staff Relations: Builds effective partnerships with medical staff, physicians, fostering open lines of communication and establishing trust.
• Medical Terminology/Spelling: Familiar with medical terminology and medical spelling. Organization: Effective management of projects, deadlines, and work load prioritizing; putting things together in an orderly and functional whole. Records Management: Knowledge of appropriate data collection policy and procedures, filing systems, data management systems, and programs. Ability to compile, assimilate, organize, and store printed and electronic information accurately.
• Systems Thinking: Understanding how things influence one another within a whole; carefully balances the good of the department or site with the entire organization.

Qualifications

Required

Education:

High school graduate or equivalent

Experience:

Three years of directly related experience or an equivalent combination of education and experience in a surgical environment

Knowledge of surgical procedures and supplies

Exceptional organization skills and ability to prioritize requests

Preferred

License/Certification/Registration: Certified Surgical Technologist (CST) certification issued by the National Board of Surgical Tech and Surgical Assisting

Fairview offers a generous benefit package including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information: https://www.fairview.org/careers/benefits/noncontract

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

Salary : $35 - $49