What are the responsibilities and job description for the Compliance Quality Assurance and Auditing position at Fairstead ESC LLC?
Fairstead is a purpose-driven real estate firm dedicated to building affordable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns and manages a portfolio of more than 30,000 apartments, including pipeline, across 28 states. As an integrated owner, operator, and innovator, Fairstead brings development, construction, and property management under one unified platform to deliver high-quality affordable housing that serves our residents at scale.
At Fairstead, we believe affordable housing should be thoughtfully designed, professionally managed, and responsibly operated. We seek to create and preserve housing that serves residents while delivering long-term value to communities, partners, and stakeholders.
Fairstead challenges industry norms through our tech-forward, entrepreneurial approach to affordable housing. In addition to core real estate capabilities, we operate innovative service lines designed to improve resident outcomes, strengthen communities, and drive operational efficiency. We embrace digital transformation, data-driven decision-making, and emerging technologies, including AI, to build scalable systems that support sustainable growth, grounded in a culture of entrepreneurship, innovation, partnership, dedication, and integrity.
The Compliance Quality Assurance and Auditing Specialist plays a crucial role in ensuring the ongoing compliance of our affordable housing portfolio with all applicable federal, state, and local regulations. This position will conduct regular audits and reviews to identify and mitigate compliance risks, ensure accurate and timely reporting, and support the organization in maintaining the highest standards of ethical and operational integrity.
RESPONSIBILITIES:
Conduct Compliance Audits:
- Perform regular audits of property files, including resident files, lease agreements, income verifications, and other relevant documentation.
- Conduct on-site inspections of properties to assess compliance with physical and operational standards.
- Review and analyze financial records, including rent rolls, budgets, and financial statements.
- Monitor compliance with HUD regulations, LIHTC requirements, and other applicable laws and regulations.
Identify and Mitigate Compliance Risks:
- Identify and assess potential compliance risks and develop and implement corrective action plans.
- Monitor and track compliance issues and ensure timely resolution.
- Advise property management staff on compliance matters and provide guidance on best practices.
Prepare and Maintain Compliance Documentation:
- Maintain accurate and up-to-date records of all audits, inspections, and compliance reviews.
- Prepare reports summarizing audit findings and recommendations.
- Assist in the preparation of responses to regulatory inquiries and audits.
Support Compliance Training:
- Develop and conduct training programs for property management staff on compliance matters.
- Stay abreast of changes in regulations and industry best practices.
- Assist with the development and implementation of compliance policies and procedures.
- Participate in special projects as needed.
Travel:
- Travel approximately 85% of the time nationwide to properties across Fairstead's portfolio to conduct on-site compliance reviews, inspections, and investigations.
Other Duties as Assigned
BENEFITS:
- Generous employer contribution for Medical Insurance through Meritain Health.
- Employer Paid Vision Plans.
- Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%.
- 12 paid Holidays.
- 20 days of PTO.
- 7 Sick days.
- Employer Paid Life Insurance.
- Flexible Spending Account.
- Nationwide Pet Insurance.
- Disability Insurance.
- Laser Correction Discount.
- Employee Discounts on appliances, apparel, and more.
QUALIFICATIONS:
- Minimum of 2-3 years of experience in affordable housing compliance or a related field.
- Strong understanding of HUD regulations, LIHTC requirements, and other applicable laws and regulations.
- Experience with data analysis, report writing, and record keeping.
- Excellent analytical, problem-solving, and critical thinking skills.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and property management software (e.g., Yardi, MRI).
- Ability to work independently and as part of a team.
- Ability and willingness to travel nationwide approximately 85% of the time for on-site reviews and investigations.
Exact compensation may vary based on skills, experience, and location.
Diversity in backgrounds and experiences is key to Fairstead's success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.
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Salary : $65,000 - $90,000